Welcome to Personio! This article explains how to activate your account, log in for the first time, and explore your account as a new employee. If you cannot log in to your company laptop or device, contact your IT or HR team. Personio doesn't manage company device or laptop access.
Before you start
- Permissions: If you don’t have the necessary permissions, some tabs and apps mentioned in this article may not appear in your Personio account. For more information, contact your company’s Personio administrator.
Activate your new account
Your company's Personio administrator sends you an activation email so you can activate your account. If you haven't received it, contact your administrator.
Note:
If your administrator gave you an activation code instead of an invitation email, see how to register with Personio using an activation code.
To activate your account using the activation email:
- Click the link in the activation email.
- Set your password, taking care to meet the requirements for passwords.
- Select your preferred language.
- Choose how you appear to your company by entering your preferred name, pronunciation, and pronouns.
- Upload your profile photo by choosing a file saved to your device, or scanning the QR code to upload one from your phone.
- If prompted, review and confirm your personal info. Make any necessary changes.
- Click Open Personio to launch your Personio Homepage.
Customize the account
Hover over your name in the bottom-left corner of the sidebar and select Personal Settings.
Here, you can set up:
- Language: Select your Language preference. Personio is available in German, English (United States), English (United Kingdom), Spanish, French, Italian, Dutch, Swedish, Finnish, Polish, Portuguese, Catalan, Croatian, Czech, Danish, Hungarian, Norwegian, Romanian, and Turkish.
- Notifications: Choose if you'd like to receive reminders in your Inbox or email. We recommend that you activate email notifications.
- Reminders: View a list of all your preset reminders and add personal reminders.
- Email: Create and save your personal signature. You need this if you take part in your company’s recruiting processes. Learn more about setting up an email signature.
- Dark mode: Choose between light, dark, or automatic mode. Automatic mode matches your device’s display settings (light or dark), while dark mode can help reduce eye strain with darker colours.
Explore the homepage
After you log in, you land on your homepage. You can also click Home to go to this area. Depending
on your permissions, you can view different widgets:
| Widgets on the right column | |
| Widget name | Description |
| Time tracking | Use it to track your working hours. You can then check tracked time in the Time off & attendance area. |
| My Profile Widget |
For quick access to some Employee Profile tabs, such as Attendance and Time off. Celebration animations like balloons might appear on special occasions like your birthday or work anniversary. Click the balloons to pop them or click the X on the “It’s your big day!” message to dismiss the animation. |
| Time off |
It displays your time off balance for "Paid holidays" (for example, 21 days) and also shows your balance for "Sick leave" time off. It also shows your upcoming approved time off and lets you request a new time off directly from the homepage. |
| Payroll documents |
Access to your salary documents, like payslips. It displays the three most recent documents. If there aren't any payroll documents available, or they're older than six months, the widget won't show up for you. |
| Shortcuts | A selection of external links chosen by your company. |
| People | For access to your colleagues, direct peers, team members, and department colleagues. |
Widgets on the left column | |
|
Inbox highlights
|
Highlights overdue tasks from your Inbox that need immediate attention and gives you access to your full list of pending tasks. |
| Announcements | Your company’s live announcement. |
| Onboarding | View your onboarding progress, your tasks and due dates, what's already done and a link to see the full task list in your profile. |
| Calendar | It showcases the key events for your peers over different time frames, such as this week, the next four weeks, and beyond. Key events include time off and birthdays. You can filter these events by your direct team, department, or the entire company. |
| People to celebrate | Key moments to celebrate in the current week, such as birthdays and work anniversaries. |
| Interviews | All your upcoming recruiting interviews where you are the selected interviewer. |
Explore the Team calendar
To access the Team calendar, click Calendars in the sidebar menu. The Team calendar shows an overview of all time off you can see. You can apply various filters to this view. For example, you can filter by time off type, department, workplace, or legal entity.
Tip:
Integrate the Team calendar with an external application, such as a Google or Outlook calendar via iCAL.
Explore the employee profile
Click your name at the bottom of the main navigation sidebar to access your Employee profile.
Add a profile picture
Start personalizing your profile by uploading a picture. Click the avatar, select a photo, and then upload your profile picture.
Discover your profile tabs
| Personal info | This section contains your personal and employee data. Depending on your permissions, you may be able to propose, edit, or schedule changes here. You can apply attribute changes immediately or schedule them for a specific date. |
| Salary | Access an overview of the components that make up your current salary. Click on Salary Details to see a history of your salary changes. |
| Documents |
Depending on your permissions, you may be able to upload personal documents and access documents stored here. These can include contracts, references, and time off or other certificates. Your company may also have decided to file your payslips in the Payroll category. |
| Attendance | Get an overview of your working hours, overtime, and deficit hours, if recorded. You can also see your working days and weekly hours. You can record attendance in the monthly or weekly overview. |
| Time off | Get an overview of your time off, check your time off balance, and request time off. |
| Onboarding | Check the tasks you need to complete as a new employee, depending on your permissions. The due dates show the deadlines for the pending tasks. |
| Notes | Store personal notes in your Personio account. |
| Reminders | Get an overview of your role reminders and create personal reminders. |
Explore the Personio apps
Note:
You may not see all the apps in your Personio account, as you might not have the necessary permissions. For more information, contact your company's Personio administrator.
| Performance | You can provide feedback about other employees. |
| Recruiting | You can participate in candidate interviews. |
| Personio Whistleblowing | You can anonymously submit reports of misconduct. |
| Personio Surveys | You can fill out a survey to provide feedback. |
Next steps
- Visit the Personio for Employees section for more articles on getting started with Personio as a new employee.