In this article, you will learn how to export the Personio Calendar to Google Calendar, Apple Calendar and Outlook via an iCal link.

What can you do with an iCal link?

With Personio, you can export a range of calendar data into popular calendar apps via an iCal link. The calendar exported via iCal link will update automatically and the update frequency depends on the settings of each calendar app. Some apps have default settings that cannot be changed, while other apps allow you to set the update frequency yourself. We recommend you to look for further information in the Help Center of the app you are using.

For each absence period, both the employee's name and the name of the absence type are displayed (such as "[Vacation] John Doe").

Note
When you configure the access rights for your calendar for each employee role, you also decide which calendars an employee can export. Learn how to Configure and manage access to the calendar.

Note
The functionality of the iCal link retrieves information from Personio and therefore the update frequency doesn’t happen instantaneously.

Export absence types

The export via iCal link allows two display options in the imported calendar application:

• One export of multiple absence types: All absence types are displayed in one shared calendar and in the same color.
• Individual exports for single absence types: Individual absence types are displayed with separate colors and can be activated and deactivated, if needed.

To export absence types from the Calendar, follow these steps: 

1. Navigate to Calendars.
2. Click on Export.
3. Choose the absences you want to export in the Calendar type.
4. Define the Department that you wish to export absences for.
5. Click Generate Link.
6. Click Copy Link.
7. Follow the instructions in the section Import absence types into a calendar app below. 

Note
The option “My calendar” will allow you to export events that are displayed under Calendar > Events Calendar > Calendars to be displayed > My Calendar.

Import absence types into a calendar app

In the following, we explain how to set up the calendar synchronization via iCal with the commonly used calendar apps Google Calendar, Apple Calendar, and Outlook.

Google Calendar

To export the Personio Calendar to your Google Calendar, follow these steps:

1. Open your Google Calendar.
2. Click on Add Calendar > By URL.
3. Paste the URL you just copied from your Personio Calendar.
4. Click on Add calendar.

Apple Calendar

To export the Personio Calendar to your Apple Calendar, follow these steps:

1. Open your Apple Calendar.
2. Click on File > New Calendar Subscription....
3. Paste the URL you just copied from your Personio Calendar.
4. Click on Subscribe.
5. Define how frequently you would like the Personio calendar to be synchronized with your Apple calendar.

Outlook

To export the Personio Calendar to Outlook, follow these steps:

1. Open your Outlook Calendar.
2. Click on Add Calendar > Subscribe from the Internet.
3. Paste the URL you just copied from your Personio Calendar.
4. Click on Import.