This article explains how to request time off and change already submitted requests. You can also use our mobile app to request time off. 

If you can't see or request a specific time off type, ask your company's Personio Administrator to follow the steps in our dedicated article. Follow the steps below to request any kind of time off, including holidays, paid leave, and sick days. 

1. On your homepage, scroll down to the Time off widget.
2. Click Request time off and choose the type of time off you’re requesting.
3. Add your dates. The time off duration and remaining balance display on screen. 
   • If you don't know when you'll be back, you might be able to request an open-ended time off period.
   • You can also request specific hours off on a single day. 
4. Depending on your company's policies, you might:
   • Be able to request half days for the first and last days of your time off. 
   • See if your request overlaps with any of your colleagues.
   • Have to upload a certificate for sick days or specify a substitute.
5. If your request needs approval, it appears as pending in your calendar until reviewed.
6. As soon as the request is reviewed, you receive a notification via email. You can also check your time off balance.

Request an open-ended time off period

For time off types with no maximum limit, you can request an open-ended time off period. This is useful if you don’t know when you’ll be back. For example, illness, family care duties, or time off relating to public obligations like jury duty.

When requesting the time off, click the x icon next to the end date to leave it blank. You can update the request when you return.

If you want to request another time off period of the same time off type, you need to close the ongoing one first. Otherwise, a warning message appears to inform you of the conflict.

Request specific hours off on a single day

Depending on your company policies, you might be able to request only a few hours on a specific day. Follow these steps:

1. On your homepage, scroll down to the Time off widget.
2. Click Request time off and choose a type of time off measured in hours.
3. Click the date field on the left. 
4. Below the calendar that appears on the right, select Part of the day.
5. Enter your start and end times. 
6. Send your request.

Update or delete a request

If you change your mind, you can cancel or update a request anytime after submitting it. Follow these steps:

1. Hover on your name on the sidebar and click Time Off.
2. Use the arrows to find and click the planned time off in the calendar.
3. Delete or update the request, depending on your needs. Here you can also see request details, like who requested the time off and who approved it.
4. If you're updating the request, make the needed changes and confirm them.
5. If your request needs approval, it will revert to pending until it's reviewed again.

Request time off on behalf of a colleague

If you have the necessary permissions, you can also request time off on behalf of another employee. Follow these steps:

1. Go to the relevant employee profile > Time off.
2. Click Request time off and fill out the details of the time off.
3. Submit the request to trigger the usual approval workflow. Depending on your rights, you might be able to skip the approval and approve the time off right away.