Scheduling Interviews without Calendar Integration


This article explains how you can schedule and manage candidate interviews. Personio also allows you to send calendar invitations to all internal participants in an interview directly from your account.


Creating and Managing Interviews

If a suitable candidate has applied for a job vacancy, you can create and manage your interviews directly in Personio.

For more information on how to define the different interview types you want to map in Personio, have a look here.

Navigate to the candidate's profile and click on the Interview tab. Select Add interview and choose an interview type to schedule a candidate's interview. The organizer does not necessarily have to participate in the interview, but they must already be defined as the person responsible for the position. Select the employees who should take part in the interview. At this point, each participant needs to be assigned a recruiting role to define the rights they are granted by being invited to the interview.Click here to find out how to configure recruiting roles.

Select the interview status:

  • Created: The candidate has not yet confirmed.
  • Scheduled: The applicant has confirmed the interview. All internal participants will receive an email invitation to the interview, if the relevant option has been activated in Settings > Recruiting > General.

Please note that no automatic invitation will be sent to the applicant; instead, you need to invite the applicant separately by email.

  • Completed: The interview has been conducted.
    On the following day of a scheduled interview, all interviews are automatically assigned the status Completed, unless the status is manually changed to Declined beforehand.
  • Declined: The interview will not be held at the scheduled time. All internal participants are automatically notified of the cancellation by email.

The candidate will not receive an automatic email notification about the cancellation and therefore needs to be advised separately by email.


Add the date, time, duration and place of the interview.

Once the interview has been successfully created, you can use the Copy interview details function to forward all necessary information directly to the candidate by email. 


Candidate Evaluation


Decide whether interview participants will be required to complete an evaluation form. For scheduled interviews, all participants receive an email request to complete the evaluation form on the day of the interview. A relevant to-do is also created in their dashboard.

Select whether participants in the interview will receive automatic reminders to complete the evaluation form, and if yes, define the number of days after which this will occur. You have the option to add an internal note to be displayed to interview participants.



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