This article explains how to set up the Personio career page and default application form.

The Personio career page is a separate website that displays the jobs you publish in Personio. Candidates can apply for these jobs using your default application form. Personio then uses the data to create a candidate profile in your account.

Before you start

Permissions

To set up the Personio career page, you need to have permissions for the Recruiting app and its settings.

If you already have a corporate career page:

Review our summary of options for connecting your corporate career page to Personio. You need support from a web developer or your IT department to connect your corporate career page.

• If you’re connecting via link, iframe, or XML: You need to set up the Personio career page. Follow the steps outlined in this article.
• If you’re connecting via XML and API: In this case, you need to disable the Personio career page via Settings > Recruiting > Career page. Insert the URL of your corporate career page under Link to own career page. You can then skip the rest of the setup described in this article.

If you don’t have a corporate career page:

Follow the steps outlined in this article to set up a career page using Personio. The setup is straightforward, and you don’t need developer resources. You can match the design of your career page to your corporate branding.

Legal entity requirements

If you plan to set up a Personio career page for a legal entity, you first need to add the legal entity in your settings. 

Step 1: Enable the Personio career page

You first need to enable the Personio career page:

1. Go to Settings > Recruiting > Career page.
2. Select your company or legal entity from the dropdown.
3. In the Activations section:
   ▶︎ Select your preferred domain name extension (.de or .com).
   ▶︎ Check the box to enable the Personio career page.
   ▶︎ [Optional] Enable Google Jobs. Learn more in our frequently asked questions.
   ▶︎ [Optional] If you have a corporate career page and want to connect it via XML, then check the box to enable the XML feed. Note that there are no separate XML feeds for legal entities. The XML feed contains all published jobs of the parent career page and the legal entity career page.
   ▶︎ For legal entities, you can choose to enable Show jobs on parent career page.
4. Apply your changes.

Step 2: Set up the career page

Continue setting up your Personio career page under Settings > Recruiting > Career page. In the Career page settings section, complete the following fields:

1. Link to own career page: If you are connecting your corporate career page via XML and API, enter the URL of your existing career page. For all other options, ignore this field. It should appear grayed out.
2. Company name: This name appears in the browser tab of your Personio career page.
3. Link to legal notice: Enter the link to your company’s legal notice. In Germany, this is a legal requirement. For companies in other countries, check local regulations.
4. Group jobs by: You can display your jobs by group. Choose between employment type, department, legal entity, location, or category. If a candidate uses job filters on the Personio career page, the grouping no longer applies.
5. Job filters: You can create filtering options for your jobs in your Personio career page. Click Add filter and select from employment type, department, legal entity (if enabled), location, or category. You can select multiple filters. The filtered view appears in the URL, and you can share it with others.

Step 3: Set up your default application form

When candidates apply for a job via your Personio career page, they fill in an application form. With this form, you can capture relevant candidate information. Personio uses this information to create the resulting candidate profile.

Before creating your application form, note the following:

• You can create additional candidate attributes via Settings > Recruiting > Attributes.
• If you want to use gender variables in candidate emails, you need to add Gender as an application form field. You can add this via Settings > Recruiting > Career page.
• If your job has multiple locations, add the attribute Location to your application form. This way, candidates can specify which location they’re applying to.

To create a default application form, follow these steps:

1. Go to Settings > Recruiting > Career page.
2. In the Default application form section, select the candidate attributes that you want to include.
   ▶︎ If you want an attribute to be mandatory, activate the checkbox Required.
3. Drag and drop the form fields to define the order in which they appear.
4. Under Document uploads, select the types of documents candidates need to upload. The predefined default categories are CV and Other. You select more from the dropdown.
   ▶︎ Activate the checkbox Required to make a document mandatory.
5. Apply your changes.

Tip:
You can customize the application form for a specific job. In the job creation flow, go to the Application form section and customize the form as needed. Remember to save your changes.

Step 4: Customize your career page

You can customize the Personio career page to match your corporate design. You can also add an About us section, as well as descriptions and translations. For further design customization options, you can also use CSS.

To customize the design of your Personio career page, follow these steps:

1. Go to Settings > Recruiting > Career page. 
2. Scroll down to the Styling section.
3. Customize the style elements according to your company's brand guidelines:
   • Layout: Choose whether to hide the header image and headline. This is useful if you integrate the Personio career page via iframe into your corporate page.
   • Logo: Add your company logo. When someone clicks the company logo, they arrive on the homepage of your Personio career page. To direct users to a different webpage, enter a link in the relevant field.
   • Edit "Back to all jobs" button: As above, you can choose to change the default link.
   • Header background image: Add a background image.
   • Font: Select a font from the dropdown list. Personio applies the chosen font to all text on the career page.
   • Colors: Select a color or insert a HEX color code for each field. Refer to the table below to learn more about color selection.
4. Apply your changes.

The table below shows how color selection impacts different elements of the career page. Note that if you use CSS to customize the career page, it can override these settings.

Add an About us section

You can create an About us section based on your company profile. This section appears at the bottom of each job's description. To exclude it, leave the field blank.

To add an About us section, follow these steps:

1. Go to Settings > Recruiting > Career page.
2. Scroll down to the About us section. 
3. Enter your description in the text editor.
4. Optional: To publish the About us section in a different language, select the language from the dropdown menu and add your translation. Learn more about how the Personio career page handles languages.
5. Apply your changes.
    

Add descriptions and translations

You can add further content to appear on your Personio career page.

1. Go to Settings > Recruiting > Career page.
2. Scroll down to the Descriptions & translations section.
3. Add the following content as needed:
   • Thank you message: This appears when a candidate submits an application form.
   • Data privacy statement (required): Read more about the data privacy statement.
   • Your application content: Enter any additional information for candidates to see in the application form.
   • Your application header: Enter the title of the application form.
   • Required documents content: Explain which documents to submit.
   • Section heading: Enter a headline to appear on your header image.
4. Optional: To publish the content in a different language, select the language from the dropdown menu and add your translations. Learn more about how the Personio career page handles languages.
5. Apply your changes.
    

Optional: Set up a Personio career page for a legal entity

If your company has legal entities, you can set up a Personio career page for each of them. This allows you to publish jobs on the career page of their respective legal entity.

To set up a Personio career page for a legal entity, go to Settings > Recruiting > Career page, and select the relevant legal entity from the dropdown. From there, follow the steps outlined earlier in this article for each legal entity.