This article explains how to set up subsidiary company career pages and manage candidate communication via your own legal entity's recruiting email address.
What is legal entity branding in recruiting?
In recruiting, it is important to make candidate communication as transparent and as clear as possible. If you have multiple legal entities, it may be necessary to ensure a clear distinction between each legal entity's career page and email communication with candidates. In Personio, you have the option to add a separate Personio career page with either a .de or .com domain and recruiting email address for each legal entity, ensuring separate legal entity branding. This allows you to exclusively display open jobs for your legal entity on a Personio career page adapted to the legal entity's corporate design, and to communicate with candidates via that legal entity's recruiting email address directly from Personio.
Configure legal entity career pages
If you have enabled legal entities, you can create separate Personio career pages for each legal entity, choosing either a .de or .com domain. This lets you adjust each Personio career page to the respective legal entity branding and market. Jobs can then be published specifically on their respective legal entity page. In addition, the legal entity career pages allow you to receive all data and documents sent by candidates via an application form directly in Personio in a newly created candidate profile.
Create a legal entity career page
To create a new Personio Career Page for a legal entity, proceed as follows:
- Navigate to Settings > Recruiting > Career page. Here, you can select the respective legal entity from the drop-down menu.
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Select a unique domain name for your legal entity's career page, such as your-sub-company.jobs.personio.de, choose between a .de or .com domain via the drop-down menu and click on Create domain.
Note that this name will be publicly visible in the URL of your new Personio career page. It cannot be changed once it is set.
- Confirm your new domain name to create the legal entity career page.
Note that if you have active postings on external job boards associated with the chosen legal entity, you will need to either update these postings with the new legal entity career page URL or enable the function Show jobs on parent career page. Find more information on these two options in this article.
Activate and set up a legal entity career page
After creating a new Personio career page for a legal entity, you can activate it and set it up using the respective legal entity's branding. To activate it, enable the legal entity Personio career page in the Activations section. You can also allow jobs to be found via the "Google Job" search and select whether jobs posted on the Personio career page of the legal entity should also be visible on the Personio career page of the parent company.
For detailed information on the rest of the setup as well as customization via CSS, follow the instructions in this article.
Integrate a legal entity career page
Personio career pages for legal entities can be integrated via iframe or link into your legal entity's website. Find more information on how to integrate these pages in this article.
If you want to integrate jobs via XML, you can simply use the parent company's XML feed and filter for your legal entity's jobs. Read detailed instructions in this article.
Add jobs to a legal entity career page
Once you are finished setting up your legal entity's Personio career page and want to publish a job on it, you will need to make sure to select the correct legal entity in the job's details. Find out more in this article.
Set up email addresses for legal entities
If you have set up various legal entities within your Personio account, you are able to use separate email addresses for communicating with candidates for each legal entity. This ensures seamless communication from the respective legal entity's recruiting email address for incoming and outgoing messages in the message tab of the candidate's profile.
Store a recruiting email address for a legal entity
To configure a recruiting email address for a legal entity, follow these steps:
- Navigate to Settings > Recruiting > General > Recruiting email settings and click on Edit.
- Select Yes for the question Use custom email address?.
- Choose the respective legal entity you wish to edit and enter the required email address in Custom email address.
Note: You need to have set up a redirect of the legal entity's custom email address to Personio's Company recruiting email address.
- Click on Yes for the question Use for sending emails?, and store the relevant SMTP settings as described in the article Sending Emails from the Company SMTP Server.
Send recruiting emails via the legal entity's address from a candidate profile
In order for messages from the Messages tab in the candidate profile to be sent from the email address stored in the SMTP settings for the legal entity, the legal entity must be selected in the job's details. Find out how you can store and update this information in this article.
This also applies to rejection emails, which you can trigger by clicking on Reject, or to offers of contract that you can send from the Offer tab. The sender's email address is always visible in the Messages section, even after the email has been sent.