This article explains how to create a job. In the Recruiting app, the term "job" refers to a vacancy. The job is the focal point of all recruiting activities related to it. After you create a job, you can manage these activities in the job details. 

Before you start

• Before creating and publishing your first job in Personio, your Administrator needs to enable certain features in the Settings. They may already have set up some of these features. Refer to our dedicated article for a full overview.
• To create a job, you need edit permissions for the Recruiting app.

Create a job in Recruiting

Tips:
▶︎ Learn how to write a good job description.
▶︎ Read our summary of legal recruiting requirements.

To create a job, follow the steps below. You can also duplicate an existing job.

1. Go to Recruiting > Jobs and click Create job.
2. In the Internal information section, enter the internal job title, number of job openings, and planned start date(s).
3. In the Job details section, select the required information from the drop-down menus. You need to include all mandatory fields before you can publish the job. You can also post your job in several locations by selecting multiple workplaces. Note that the following fields are predefined by the job boards, and you can't change them:
   ▶︎ Job type
   ▶︎ Occupation
   ▶︎ Employment type
   ▶︎ Contract type
   Depending on the country where you’re hiring, salary information might be mandatory.
4. In the Job description section:
   ▶︎ Select the default language. To add translations, click Manage languages. You need to translate all the required fields to see the language on the Personio career page.
   ▶︎ Add the job name and fill in the relevant sections.
   ▶︎ The About us section appears by default on every job. To add or edit this section, you need permissions for the Recruiting settings.
5. In the Application form section, add application form fields and documents that are relevant to this specific job. If you don’t complete this section, Personio applies your default application form.
   Note: If you plan to use automated screening for this job, switch to our dedicated article at this point. To set up the automated screening feature, you need permissions for the Recruiting settings.
6. In the Hiring plan section, select the relevant employees and their roles. Under Hiring process, select a recruiting category to determine what the process looks like for this job.
7. [Optional] Use the automated screening feature to filter unqualified candidates. Refer to our dedicated article.
8. In the Promotion section, click Publish to preview your posting. You can decide how to promote your job after publishing it (see our next steps). 
9. Publish your job.

Duplicate an existing job

If you’re creating a job that’s similar to a previous one, you can duplicate the existing job. Personio adds all associated information to the new job.

To duplicate a job, follow these steps:

1. Go to Recruiting > Jobs, and click on the relevant job’s title.
2. In the top-right corner, click the three-dot icon and select Duplicate job.

The new job appears in your job list as a draft. You can edit it in the job details.

Create a job from an open position in the Planning area

Your Personio Administrator can use the Workforce Planning app to plan positions at your company. This includes positions that are filled, open, or planned. From this area, they can send open positions to the Recruiting app. If your Administrator assigns you as the recruiter for the position, you receive a task in your Inbox. You can then follow this task to create a new job.

To create a job from an open position in the Planning area, follow these steps:

1. Go to your Inbox and click on the request to start hiring.
2. Decide between:
   ▶︎ Creating a new job opening.
   ▶︎ Adding a new job opening to an existing list of job openings (referred to as “job” in the Recruiting app).
3. Review the job details that carried over, and fill in the remaining information.
4. Publish the job.

Note:
The term “job” in the Recruiting app is different from “job” in the Planning area and Job Architecture settings. Don't confuse these terms, as they refer to separate concepts within the system.

Next steps

Manage your job in the job details

You can manage all aspects of your job from the job details. This includes making changes, tracking candidates, accessing metrics, and more. Learn about the job details and related functions in our dedicated article.

Note that if you delete the information in the Description tab, your job's status changes to draft. The job no longer appears on your Personio career page.

Promote a job

After you publish a job, you can promote it on external job boards. To do this, go to the Promotion tab of the job details. Learn about the different options for promoting jobs.