This article explains how to promote jobs on external job boards using our multiposting feature. With multiposting, you can post a job on many job boards at once from within Personio. This increases the visibility of your postings.
We work with our job promotion partner, GoHiring, to facilitate multiposting. You can post across a range of paid and free job boards.
Before you start
- To promote jobs, you need edit permissions for the Recruiting app.
- If you haven’t already done so, create and publish a job.
- Review the different options for booking postings. If you want to use frame contracts, you already need to have these in place.
- Review the job data that Personio shares with external job boards.
Requirements for posting on external job boards
- Location details: Make sure you have a valid workplace address (country, state, street, city, and zip code) under Settings > Organization > Workplaces. This information is required for location accuracy. To post remote jobs, create a remote workplace.
- Job description category settings: Some job boards require that you allocate job description fields to a specific category. Go to Settings > Recruiting > Job descriptions and assign your job description fields to one of the four predefined categories: Job description, Qualifications, Further information, and Contact information.
- Job creation:
▶︎ When creating a job, add salary information in the Job details section if it’s a legal requirement in the country where you’re hiring.
▶︎ Make sure to follow job board-specific guidelines. Read our summary of legal recruiting requirements and how to write a good job description.
▶︎ You can promote jobs in all our supported languages. In the description of your job, click Manage languages and complete the fields for each language. To translate your company description, go to Settings > Recruiting > Career page and edit the sections About us and Descriptions & translations.
Understand different booking options
With multiposting, you have different booking options:
- Book job boards separately: You can book boards separately, depending on your needs. With this option, you settle posting costs through Personio. Make sure that your payment information is stored in your account via Settings > Support > Subscription and Billing. You can also find your invoices in this area.
- Frame contracts: If you already have contracts in place with external job boards, you can store these as frame contracts in Personio. You arrange billing directly with the job board.
Book an external posting
You post jobs on external job boards directly in Personio. Once you create a job, you can promote it right away.
Follow these steps:
- Go to Recruiting > Jobs and click on the job’s title.
- Go to the Promotion tab. Here, you can also see any existing bookings.
- Click Promote. This opens the job details.
- Select the relevant job boards. You can use the filters to refine the selection.
Tips:
▶︎ The suggested boards are based on the information you provide in the job details.
▶︎ If you don’t see a job board, you can request it from GoHiring. Use this form and select Einen neuen Recruiting Kanal anfragen (only available in German). International customers can email service@gohiring.com. - Preview the posting to see which details appear on the job board. Note that:
▶︎ Job boards adapt the design of your posting to their page layout.
▶︎ Personio automatically selects the language that you’ve entered in the Job description. - Review the details and accept the terms and conditions.
- Place your order.
If you’re using a frame contract, the cost details include how much of your package is remaining.
Check the status of running postings
You can check the status of your running postings. Go to the Promotion tab of the job details to find your booked job boards. For each job board, Personio displays the current status. Here are the different statuses:
- Scheduled: The external job board received the posting and is reviewing it. The job isn’t online yet. The review usually takes between one and two days. If it takes longer, the system adjusts the start date so your booking is live for the full time you paid for. Personio doesn’t have any further information during this time, but you can access the invoice.
- Running: The posting is live on the relevant job board. In the Promotion tab, you can click on the job board and go to the posting.
- Submitted: Personio sent the posting to the job board and has no further information. It’s unclear whether the posting is live yet, so you need to check the job board’s website. This is usually the case with free job boards, as they don’t communicate the publication status to Personio.
- Canceled: You’ve manually canceled the posting before the set end date. The job isn’t online anymore.
- Expired: The posting has reached its expiry date and is now inactive. To renew a posting, go to the Promotion tab and click on the box of the relevant job board.
Access metrics on channel performance
It can be helpful to see which job boards are generating the most candidates. You can measure channel performance in the Metrics tab. Go to Recruiting > Metrics > Channels.