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Set up interview types and invitations

This article explains how to set up interview types and invitations in Personio. It also explains how to activate calendar invitations and link your company calendar.

 

Step one: Set up interview types

You can create different interview types in Personio. For example, screening interviews, peer interviews, assessments, etc. To set up interview types, follow these steps:

  1. Go to Settings > Recruiting > Interviews.

  2. Click Add new interview type and enter a name. Repeat as many times as needed.

  3. You can drag and drop to sort the interview types in your preferred order.

 

Step two: Set up calendar invites for interviewers

When you invite internal interviewers, they can see the event in their Personio calendar. You can decide if they also receive a calendar invitation via email. This way, they can see the event in their personal calendar as well. This setup is not necessary if you use the calendar integration via API.

 

1. Activate iCal invitations

  1. Go to Settings > Recruiting > Interviews.

  2. Define whether internal interviewers also receive a calendar invitation via email. This invitation is sent via iCal.

  3. Save your changes. 

 

2. Integrate your external company calendar with Personio via iCal

Your employees need to perform these steps manually:

  1. Go to Time off & Attendance > Team calendar.

  2. Click the three-dots icon on the right and then click Subscribe.

  3. Select the calendar type to subscribe to:
    ▶︎ Recruiting: Subscribe to all interviews.
    ▶︎ My calendar: Only subscribe to interviews where you are a participant.

  4. Click Generate link.

  5. Copy the generated iCal link and insert it in your external company calendar.

Learn more about exporting interviews to an external calendar via iCal.

 

Step three (optional): Set up a calendar integration

We recommend integrating your company calendar with your Personio account. This improves workflows and avoids errors while setting up interviews. You can so this via API using our partner Cronofy.

With a calendar integration, you can:

  • Check the availability of participants and meeting rooms when scheduling an interview.

  • Create videoconferencing links directly in Personio. We support Zoom, Google Meet, Microsoft Teams, and GoTo Meeting.

  • Give candidates the option of choosing an interview date and time with our Smart interview scheduling feature.

Personio supports the integration with Google Apps, Microsoft Office 365, and Microsoft Exchange. Learn more about setting up the integration of your company calendar.

Only administrators can set up the calendar integration. You need to liaise with your company calendar's administrator or IT team.

 

Manage interviews

Refer to the following articles for more information on interviews:

 

 

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