This article explains how candidates can be automatically assigned to the initial stage of the application process when their applications are received. We recommend transferring candidates always to their respective recruiting stages to ensure that you always have an updated overview of all applications.
To assign the candidate to a specific stage, navigate to the candidate profile you wish to edit and click on the current stage, for example Phone Interview, in the top right of the window. You can then select the wished stage in the drop-down menu.
You can quickly see in which stage the candidate is in thanks to the stage button in the candidate profile. The three system stages Accepted, Rejected and Unassigned have a specific color: Accepted has a green button, Rejected a red button and Unassigned is shown in gray.
Navigate to Recruiting > Applications and select all candidates to be transferred to a specific stage by ticking their checkboxes. Click on Action > Change status. Choose the stage which all selected candidates are to be assigned to.
Use the Overview tab in the various candidate profiles to access information on the entire application processes of all candidates until the current date.
Regardless of the recruiting stages you created, you can always terminate the application process for a candidate. To disqualify a candidate, navigate to the candidate profile. Choose Disqualify and select whether the candidate has been rejected or if the application was withdrawn. From the drop-down menu, you can select a predefined disqualification reason and add a note. If required, send a rejection email to the candidate, or schedule an automatic rejection email for a later time.
Activate data anonymization if you wish to anonymize the candidate's personal data immediately rather than at the end of the retention period. The retention period in days can be defined in Settings > RECRUITING > Recruiting > General > Anonymization after.
You can also generate bulk disqualifications for a variety of candidates. To do so, go to Recruiting > Applications and choose the candidates that you want to contact. Select the checkbox beside the candidate names, click on Actions and select Disqualify. In the modal, you can then select if the candidate was rejected or if they withdrew their application, and select a disqualification reason from the drop-down menu. Find out more about sending bulk rejection emails.