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Recruiting role access rights

 

This article explains the different access rights that can be granted to recruiting roles. To create roles and to manage the associated access rights, go to Settings > Recruiting > Recruiting > Roles. Learn more about setting up recruiting roles.

Note
The hierarchy of rights is structured from left to right, for example, editing rights automatically comprise viewing rights. Read our article on access rights for more information.

 

Access rights in Recruiting

Employees can be granted either viewing or editing rights for the various categories. There are no proposal rights for recruiting roles. Roles can be assigned for entire job or for individual candidate profiles. This selection affects the scope of the access rights.

Access rights can be assigned to each recruiting role for the categories below:

 

Jobs

This section refers to viewing or editing job openings. 

View Edit

The employee can:

  • Access assigned jobs.
  • Read job details and description.

The job configuration cannot be changed and this does not automatically allow users to view candidates for the respective job.

The employee can:

  • Edit assigned jobs.
  • Delete and publish jobs on both the career page and on external job boards.
  • Create applications for this job.

 

Applications

This section refers to viewing and editing applications. 

View Edit

The employee can:

  • View candidate's profiles.
  • Access associated job
  • Read job details and description.

The employee can:

  • Request feedback and evaluations from other employees.
  • Delete applications entirely. 
  • Reject candidates.

  • Transfer candidates to a different section or another stage of the application process. To move candidates to the Hired stage, you also need edit rights to the Offers section.

 

Messages

This section refers to incoming and outgoing messages.

To grant access rights to inbound message attachments, go to the Document section. 

View Edit
The employee can view messages to and from assigned candidates in the Messages tab. The employee can send messages to the assigned candidates. 

 

Interviews

This section refers to viewing and editing interviews within an application.

View Edit
The employee can view scheduled interviews and the candidate's details.

The employee can:

  • Edit scheduled interviews and interview participants.
  • Schedule new interviews.

 

Offers

This section refers to viewing and editing offers within an application.

View Edit

The employee can view offers made to candidates.

The employee can:

  • Create new offers.
  • Edit existing offers.
  • Download or remove documents associated with offers.
  • Convert candidates into employees by accepting an offer.

 

Comments

This section refers to viewing and editing comments within an application.

View Edit
The employee can view all existing comments on assigned candidates (both their own comments and those from other employees). The employee can add comments.

 

Evaluations

This section refers to viewing and editing evaluations within an application.

View Edit
The employee can view all evaluations of assigned candidates. The employee can create new evaluations.

 

Tags

This section refers to viewing and editing tags within an application.

View Edit

The employee can view existing tags and their due dates.

If applicable, the tags can be viewed next to the candidate’s name.

The employee can:

  • Create and assign tags.
  • Delete existing tags.

 

Profile

This section refers to viewing and editing candidate attributes within an application. These attributes are defined under Settings > Recruiting > Recruiting > Attributes.

View Edit

The employee can view information stored for the various attributes in the assigned section (Candidate profile and/or HR information).

In the candidate profile, the attributes of both sections are displayed under Candidate information. The employee must have at least viewing rights.

 The employee can add, edit and delete information for the various attributes in the assigned section (Candidate profile and/or HR information).

 

Candidate documents

This section refers to the candidate's documents that can be found in their profile. 

View Edit

The employee can view and download documents in the candidate profile. 

Learn more about managing candidate documents.

The employee can:

  • Delete and rename documents in the candidate's profile.
  • Edit the document category. 
  • Upload new documents.
  • Request e-signatures.
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