This article explains how to set up your company calendar. Your employees use the calendar to check other employees' absences and working days and to request their own absences.

Define which absences appear in the calendar

Users with the Account Configuration > Calendars access rights can define which absences appear in the calendar. The calendar shows these absences only as generic time off without showing exactly what type of absence the employee is taking. Follow these steps:

1. Go to Settings > Work Hours & Absences > Absence Calendar.
2. Check the boxes for the absence types that you want the calendar to display.
3. Apply the changes.

If you want to show more detailed information, grant additional Absence Types rights as described in step 3 below.

When you create a new absence type, it doesn't appear in the Absence Calendar. You must add it manually, following the steps above. 

Grant your employees access to the Absence Calendar

By default, all employees have access to the Me view in the Absence Calendar. To let them see other employees' absences in the calendar, follow the steps below.

1. Go to Settings > People > Employee Roles.
2. Select the relevant employee role and go to the Calendars tab. For privacy reasons, we recommend that you give minimum Absence Calendar access rights to the All Employees role.
3. For each dropdown menu, select an access area. This determines which employees' absences display in the calendar for that specific role. The available sections are:
   
   • iCal Subscription: Events exported into other calendar apps via an iCal link. 
   • Absence Calendar (Absences): General absence information as set up in the previous section.
   • Absence Types: More detailed absence information, including type of absence and unapproved absences. This section lists all the existing absence types.
4. Apply the changes.

Calendar access rights only affect the Absence Calendar and not the Absence tabs of individual employees. The access rights set here may override view rights in the Access Rights tab.

Best practice: Absence Calendar rights

The following table gives you an example of tried and tested access rights to the Absence Calendar. It includes the most common employee roles and absence types.