The Job architecture settings in Personio – Personio

This article gives you an overview of the Job architecture settings in Personio.

The Job architecture settings are one of the three main features in Personio's Workforce Planning journey, and it requires the subscription to Personio Core (available to everyone).

What are the Job architecture settings?

Job architecture is a key feature in Personio that helps you create an organizational structure for your company.

In the Job architecture settings, you can add standardized details about each job, such as the job name, job family, job track, job level, and salary band.

After creating a new job, you can assign it to the relevant employees, ensuring a consistent and organized approach across your organization.

This feature helps you to:

Build a strong foundation for managing your workforce.
Reflect changes caused by teams restructuring flexibly and consistently.
Standardize job details to reduce ambiguity and define roles clearly.
Simplify your performance management processes to build career paths.
Inform employee pay and promotions to unlock powerful reporting and insights.

Features linked to the Job architecture settings

The Workforce Planning Journey

The Job architecture settings are part of the Workforce Planning journey in Personio.

This journey consists of three closely interconnected features:

The Job architecture settings
The Positions tab
The Planning Cycles tab

You must set up the company's job architecture to be able to use both the Positions and the Planning Cycles tab. Follow the steps in this article to configure the Job Architecture settings.

The Compensation Management app

The Job architecture settings are also part of the Compensation Management journey in Personio.

The details added to a job during the set-up of the company's job architecture, particularly the Salary bands, form the foundation for the salary band visualization in the Compensation app.

Available functionalities

Plan info
Requires a subscription to Personio Core (available to everyone).

Role	Step	Description	Help Center article
Administrators / HR Managers	1. Give employees access to the job architecture and catalog	Grant access to other employees who need to be involved in setting up and maintaining the job architecture.	Set up the job architecture
	2. Set up the company's job architecture and catalog	Assign a job from the catalog to an employee via the Employee profile or the People list.
	3. Assign jobs from the catalog to the employees	Assign a job from the catalog to an employee via Employee profile.

Tip
We recommend completing this Academy course before setting up your company's job architecture in Personio.

Glossary

Term	Definition
Job architecture	Collection of job-related data, including job title, family, track, level, and salary band (see best practice for setting up the Job architecture).
Job catalog	List of all jobs set up via the job architecture.
Job name	The specific and formal title assigned to a role. For example, "Software Engineer", "Marketing Manager", or "Financial Analyst".
Job family	A group of jobs with similar characteristics, that perform the same function. For example, Sales, Engineering, and Product Design.
Job level	Levels indicate the seniority and complexity of a role in a track. For example, Entry Level, Mid-Level, and Senior Level. It groups together roles with similar complexity and duties.
Job track	Career path category within a job (example: Manager, Individual Contributor, Executive).
Global grade	Levels apply to all jobs at the company. Job Tracks and Job Levels are subsets of a Global Grade. This system helps to level employees based on seniority and salary. For a smaller org, a Global Grade can be the same as Job Level. For example, Global Grade 1 and Job Level 1 are an Individual Contributor. Global Grade 2 and Job Level 2 are a Manager.
Salary band	Range of compensation associated with a specific job level, that can be customized based on location.
Job (in Recruiting App)	Title of the job the Recruiting team is hiring for. For example, "Senior Marketing Manager".
Position (attribute in Employee profile)	Preset Personio attribute in the employee profile. It’s often used to store a custom Job name that differs from the Job name defined via the job architecture.

FAQ

If my organization is using the existing Position attribute in Personio, do we need to change our configuration to add the new Job attributes (Job name, Job family, Job level, etc.)?

You can continue using the old set-up with the Position attribute. But, we recommend switching to the new job architecture set-up. You’ll benefit from more uniform and structured job data, serving as the foundation for features in other areas of Personio, like Position Management, Workforce Planning (coming soon), and the visualization of salary bands in the Compensation Management App.

Are there best practices on how to set up a job architecture?

You can find an example here, or download a full guide on best practices.

What happens if I edit the settings for a job, like the salary band, which is already assigned to an employee?

The data automatically updates for the respective employees.

If the salary of an employee exceeds the maximum salary indicated in the job scale, will there be a warning?

No, there will not be any warning. An employee’s fixed salary can exceed the salary band.

Can I review salary bands that have been set up for different jobs?

Salary band visualizations and reports are planned to be accessible within the Compensation Management app.

Is the data available via an API?

No, the data is not yet available via our public API.

Is the data available in reports?

Yes, you can use the Report Builder to create a report that includes job attributes.

What can we help you with?