Note that to use the this integration, your company must have a legal entity based in Spain. 🇪🇸

This article provides an overview of how to prepare your Personio account for a3innuva Nómina, and how to set up the a3Innuva Nómina integration.

To learn how to use the integration to sync your Personio data with a3innuva Nómina, visit our article on using the a3innuva-Nómina integration.

Overview

What is a3Innuva Nómina?

A3innuva Nómina is an HRM solution provided by Wolters & Kluwer. Nómina is their dedicated payroll functionality. The a3innuva Nómina integration allows you to sync the following data from Personio:

Employee data (personal data, employment data, national insurance data)
Contract, contribution, and tariff data
Company agreements
Compensations
Time off

Once you order the integration for free of charge through the Personio Marketplace, our Customer Operations team will set up the account for you. This includes making sure that the attributes supported by the integration are correctly set up in your Personio Account.

Step 1: Set up the a3innuva integration

Request the a3innuva Nómina integration and fill in values for the new integration

Request the a3innuva Nómina integration and have your account set up

Before transferring data between Personio and a3innuva Nómina, your account requires compatible attributes to successfully transfer data between Personio and a3Innuva Nómina. To book the a3innuva Nómina integration directily in Personio via the Marketplace, follow these steps:

Go to the Marketplace in the navigation bar.
Search for a3innuva Nómina.
Click Book integration.

Once you request the integration via our Marketplace, our Customer Operations Team will perform an attribute mapping session to link existing attributes or create new attributes to be transferred to a3innuva Nómina. The missing attributes will be created in the new section of all employee profiles:

a3innuva Nómina

After completing the attribute setup, the Customer Operations Team will enable the integration for your account. However, you still need to complete the next steps to be able to use the integration.

Select a value for each attribute

Select attribute values for all relevant employees in the a3innuva Nómina section. You can also select an attribute value for several employees at once via the employee list and also via an import template located at the bottom left of this page.

When applicable, validation rules for selected attributes apply to ensure the data is transferred successfully from Personio to the a3innuva Nómina integration. The validations and the error messages allow you to identify incorrectly formatted attribute values in the employee profile or in Payroll > a3innuva Nómina. You can then correct them, before you transfer this information to a3innuva Nómina.

Note:
If you are rehiring former employees, you can use the rehire feature, transferring all employee data from the inactive employee profile to the new one. For detailed guidance, refer to our Helpcenter article on rehiring former employees. Once you select the option Copy all other attributes from the previous profile, Personio automatically copies the custom attribute values and sets the attribute Include in Spanish Payroll in the old profile to No. This adjustment allows you to reuse the same Employee code (a3innuva Nómina) without duplication errors. We recommend your payroll or a3 admin reviews the new profile to confirm whether the previous employee code should be reused.

Defined attributes

Here is the full list of all the relevant attributes:

Name (Personio)	Name (a3innuva Nómina)	Additional Context
Include in Spanish payroll		This attribute defines if an employee should be included in the sync with a3innuva-Nómina.
Employee code (a3innuva Nómina)	Identificación > Código	This is a unique six-digit employee identifier in a3innuva Nómina. This value links an employee in Personio to an employee profile in a3innuva Nómina.
Legal entity	Identificación > Empresa	-
Workplace	Identificación > Centro de Trabajo
Type of document	Identificación
Document number	Identificación
First name	Identificación > Nombre
Last name	Identificación > Primer apellido & Segundo apellido	The Personio last name is split according to Spanish standards to be transferred to Primer apellido and Segundo apellido.
Gender	Identificación > Sexo	-
Social security number (NAF)	Identificación > NASS (or NAF)	-
Type of person	Identificación > Tipo de persona	Personio will send Trabajador for all employees. Refer to the Special cases section for more information.
Nationality	Identificación > Nacionalidad	-
Birthplace	Identificación > Lugar de nacimiento
Hire date	Contractuales > Fecha Alta
Name of the collective agreement	Convenio > Código convenio/pacto	This open text field must match what is in a3innuva Nómina. Refer to the Special cases section for more information.
Category name of the collective agreement	Convenio > Categoría OR Convenio > Grupos/Niveles	This open text field must match the description of the Categoría or Grupos/Niveles in a3innuva Nómina. Refer to the Special cases section for more information.
Job position collective agreement	Convenio > Puesto de trabajo	This open text field must match the name of the Puesto de trabajo in a3innuva Nómina.
Contribution group	Convenio > Grupo de Tarifa	Only contribution groups from the Tipo de Régimen: Régimen General are supported.
Type of payment	Convenio > Tipo de Cobro	-
Tipo de Régimen	Convenio > Tipo de Régimen	Personio will send Régimen General for all employees. Refer to the Special cases section for more information.
Type of contribution	Contratación > Cotización > Tipo	-
Termination date Note: Only mandatory in case of employment termination.		This attribute is filled in during the usual termination flow in Personio.
Termination reason Note Only mandatory in case of employment termination.	Contractuales > Fechas > Motivo baja	This attribute maps the list of termination reasons in a3innuva Nómina and is mandatory in case of termination. Refer to the Special cases section for more information.
Birthday	Identificación > Fecha nacimiento	-
Contract Type	Contratación	-
CNO Occupation Code	Contratación > Listado contrato	Personio is considered the source of truth for this attribute - if there is no value for an employee, the value in a3innuva Nómina is overridden.
Personal phone	Identificación > Telefono	-
Personal email	Identificación > Email personal
Corporate phone	Localización > Móvil de empresa
Email	Localización > Email profesional
Employee IBAN	Formas de Cobro	Through the sync all necessary bank data is automatically filled in (account number, check digits, bank entity, etc)
Employee BIC	Formas de Cobro	-
Probation period	Contratación > Contractuales > Período de prueba	We currently only support months as probation period. Custom probation periods in Personio are not supported and are not transferred if set.
Address (country)	Identificación > Domicilio	The “Localidad” field is inferred from the Municipality + postal code.
Address (street)	Identificación > Domicilio
Address (house number)	Identificación > Domicilio
Address (type)	Identificación > Domicilio
Address (stair)	Identificación > Domicilio
Address (floor)	Identificación > Domicilio
Address (gate)	Identificación > Domicilio
Address (postal code)	Identificación > Domicilio
Address (municipality)	Identificación > Domicilio	Accepts both, the municipality name and municipality code. A list of all codes and names is linked to the product andalso available as an attachment in this article.
Company bank account type	Formas de Cobro > Banko de Pago	This information is retrieved from the Legal Entity the employee is assigned. If the Legal Entity has a an IBAN value, it will be transferred via the sync.

Special cases

Include in Spanish Payroll and Employee Code (a3innuva Nómina)

These two attributes determine if an employee is included in the sync.

▶ Include in Spanish Payroll: You need to select the value Yes for all employees whose data should be transferred with the integration, and the value No for those whose data should not.
▶ Employee Code (a3innuva Nómina): You need to input the code that you will find in a3innuva Nómina.

Termination reason

In addition to the usual termination flow, terminating an employee using the a3innuva Nómina integration requires filling in the Termination reason attribute located in Employee profile > Personal Info tab > a3innuva Nómina.

Name of collective agreement

What is input in Personio has to match exactly what is in a3innuva Nómina. Refer to the screenshot for guidance.

Category name of the collective agreement

In a3innuva Nómina you can find different categories and groups or levels determined by the collective agreement. Personio can identify these different categories, but requires a description of what is in a3innuva Nómina. In the case of Grupos/Niveles, you need to use the description without the hierarchy numbers to label the different groups.

Note:
Ensure that the value in Personio matches the category collective agreement descriptions in a3innuva Nómina.

Tipo de Régimen

Tipo Régimen is a field we always send as Régimen General from Personio. This value is overridden for all employees included in the transfer. The Régimen General needs to be selected for the a3innuva Nómina company.

Employee code (a3innuva Nómina) and legal entity

Changing these attributes after the creation of an employee in a3innuva Nómina will lead to the creation of a new employee.

Type of person

Personio will send Trabajador for all employees. Since this attribute is not editable, it is not shown in the Personio file.

Step 2: Authorize & configure the integration

Authorize the integration

You need to authorize the integration to make sure that your Personio account is linked to the correct a3innuva Nómina account. To authorize the integration, follow these steps:

Ensure that you have the necessary permissions both in Personio (edit rights to both the Payroll area and Payroll Configurations) and in Wolters & Kluwer (Admin rights to your a3innuva Nómina account).
In your Personio account, go to Payroll > a3innuva.
Open the Manage tab.
In the general settings, select the legal entity you want to complete the authorization for. Each legal entity can be authorized to one a3innuva-Nómina organization.
Click Connect a3innuva Nómina to be redirected to Wolter & Kluwers.
Grant permissions for the authorization to take place. If you are not logged in, you will need to log in and select the correct organization to connect.
You will be redirected back to Personio. The Personio a3innuva Nómina authorization page now shows all the details regarding the completed authorization.

Map legal entities and workplaces to companies and workplaces

Finally, you need to map legal entities and workplaces in Personio to companies and workplaces in a3innuva Nómina to make sure that data is transferred correctly. To do so, follow these steps:

In your Personio account, go to Payroll > a3innuva.
Open the Manage tab.
Select a legal entity in the dropdown and assign it to a corresponding company in a3innuva Nómina ("empresa").
Select an existing workplace in Personio and assign it a corresponding workplace in a3innuva Nómina ("centros de trabajo").
Click Save to complete the configuration. You can only save the page after you have mapped at least one company and one workplace.

Configure compensations

The Personio-a3innuva Nómina integration supports the transfer of compensation data for the following types:

transfer of recurring compensations for the current month
transfer of one time compensations for the current month
Transfer of theoretical annual gross salary (base salary)

Note:
The theoretical annual gross salary is an informative concept within a3Innuva. To ensure accurate payroll calculations, manually transfer this data to the Salary Concepts tab for each employee. This step is crucial for maintaining correct payroll processing

The transfer of the following compensation types are not supported:

hourly wages
recurring compensations with non-monthly frequency
bonuses
historical recurring compensations
historical one time compensations
future (not current month) recurring compensations
future (not current month) one time compensations

You can find more information on what compensation data can be maintained in Personio in our Help Center article Salary Components in Personio.

To map the compensation types you wish to transfer from Personio to a3innuva Nómina, follow the next steps:

Go to the Payroll section in the navigation bar and select a3innuva.
Click Manage and go to the Compensation mapping tab.
Select which compensations you want to transfer to a3innuva Nómina.
Click Save.

Important to note

Changes made directly in a3innuva Nómina won’t be reflected in Personio. We recommend entering information in Personio and using the sync feature to a3innuva Nómina to ensure both systems remain accurate.
The base salary is always transferred and does not need to be mapped in the manage tab.
Only compensations that are mapped in Personio, will be transferred to a3innuva Nómina.
Recurring compensations that do not follow a monthly interval are not transferred. If you wish to transfer those, we recommend adding the compensation as a one time compensation.

Configure time off

The Personio-a3innuva Nómina integration supports the transfer of time off. All time off types that are stored in the Personio Settings > Time off can be transferred to a3innuva Nómina and have to be mapped to one of the Personio categories. Refer to our article on syncing time off with a3innuva Nómina to learn how to set up and use this feature.

Step 3: Complete the setup and start your transfer

Complete setup and payroll data transfer

You have now successfully set up the a3innuva Nómina integration. To learn how to use the integration to sync your Personio data with a3innuva Nómina, visit our article on using the a3innuva Nómina integration and syncing Personio time off to a3innuva Nómina.

Find the answers you need

Set up the a3innuva Nómina integration