Find out the different options to transfer your applications to Personio's Recruiting app.
Personio career page
When candidates apply via the Personio career page, it creates a candidate profile. The information requested via the application form populates this profile and gets assigned to the relevant job. Find more information in our article Set up the Personio Career Page.
You can get email notifications when you receive a new application. This depends on the notification settings in your recruiting roles.
The maximum size per document received via the application form is 20 MB. The following formats are supported : pdf, docx, doc, png, jpg, jpeg, txt, odt, ods, xlsx, rtf, xls, pptx, ppt, gif, tif, tiff, bmp, csv, rar, gz, zip, 7z, mp4, 3gp, mov, avi, wmv.
External job boards
Option 1: applications via external job boards
Candidates applying via external job boards are automatically created in Personio. This applies to jobs promoted via the promote function and manually. Read further information about promoting jobs.
You can see which job board the application comes from under Channel, in the candidate's profile. This helps you keep track of where each application comes from.
The job board is tracked for all promoted jobs. If you add a manual posting, you will need to add the tracking manually. Find detailed information about candidate tracking.
Option 2: create candidate profiles via LinkedIn's Active Sourcing Extension
If you use LinkedIn's Active Sourcing Extension, you can transfer candidates data. Learn more about the Personio Active Sourcing Extension.
Incoming emails
Your company SMTP server forwards candidates' emails to myaccount-jobs@m.personio.com. They appear under Recruiting > Unassigned messages. Click on the sender of the message and assign the candidate a profile and a job.
If the candidate does not exist yet, click Create application. You will need to fill in the candidate's basic data and assign them a job to create the candidate profile. If the candidate profile exists already, click Assign and select the profile.
To forward or redirect candidates' emails, you need to contact your system administrator. Learn more about configuring email preferences.
The size limit of attachment documents is 10 MB. The following formats are supported: bib, doc, xml, docx, dotx, fodt, html, ltx, txt, odt, ott, pdb, pdf, psw, rtf, sdw, stw, sxw, uot, vor, wps, epub, png, bmp, emf, eps, fodg, gif, jpg, jpeg, met, odd, otg, pbm, pct, pgm, ppm, ras, std, svg, svm, swf, sxd, sxw, tif, tiff, xhtml, xpm, odp, fodp, potm, pot, pptx, pps, ppt, pwp, sda, sdd, sti, sxi, uop, wmf, csv, dbf, dif, fods, ods, ots, pxl, sdc, slk, stc, sxc, uos, xls, xlt, xlsx.
Create candidates profiles
Option 1: create candidate profiles manually
To create a candidate profile manually, follow these steps:
- Go to Recruiting > Applications and click Create application.
- Enter the candidate information.
- Upload the associated candidate documents from your computer or via drag and drop.
- Click Confirm to create a new candidate profile.
The size limit per document received via the application form is 50 MB. The same formats as the incoming emails are supported. However, you can only preview the following file types: pdf, docx, doc, jpg, png, txt, jpeg, odt, ods, xlsx, rtf, xls, pptx, ppt, gif, tif, tiff, bmp, csv.
Option 2: use CV parsing
With CV Parsing, you can extract and enter the information from up to 25 candidates. To do so, follow these steps:
- Go to Recruiting > Applications and click Create application.
- Then upload the CVs from your computer or via drag and drop.
- Check the information and make any necessary additions before saving.
Find more information about CV Parsing.
The size limit per document uploaded in the candidate profile is 10 MB. You can only upload PDF and DOCX formats and up to 25 documents at once.
Personio Public API
When you publish jobs from Personio to your company career page, you can use Personio Public API to transfer applications. It creates candidates profiles in Personio and assigns them to the respective job. Read more about how to integrate jobs in your company website via XML and the Personio Recruiting API (Developer Hub).
The size limit per document received via the Recruiting API is 20 MB. The following formats are supported : pdf, docx, doc, png, jpg, jpeg, txt, odt, ods, xlsx, rtf, xls, pptx, ppt, gif, tif, tiff, bmp, csv, rar, gz, zip, 7z, mp4, 3gp, mov, avi, wmv.
Manage internal applications
If you want your employees to apply internally for a position, follow these steps:
- Create a job in Personio.
- Ask internal candidates to apply via your recruiting email. The application will appear in the unassigned messages tab.
- Assign the application to the relevant job.
When you hire internal applicants, this will create a duplicated employee profile. We recommend downloading all recruiting documents and deleting the new profile. You can then upload the recruiting documents to the existing employee profile.