Performance feedback forms are templates that you can configure under Performance > Manage. You can use them when providing employee feedback during performance review cycles or when giving continuous feedback. With these templates, you can customize the information to collect about an employee's performance.

Learn to configure the different question types in the performance forms and how to use them when writing feedback.

Before you start

Only Administrators and employees with edit rights for Performance settings can create and configure performance feedback forms.

Question types

1.Open text

This type of answer allows you to ask open questions. The evaluator can then fill out their answer.

2.Binary

Binary questions offer two options. You can add a label for each option (for example, "Yes" and "No") and a description to each label.

3.Traffic light

This type of question offers three options: red, yellow, and green. You can add a label for each option (for example, "Reached", "Partially reached") and add descriptions to the labels.

4.Descriptive scale

These questions offer up to seven options, from negative to positive, that you can configure as needed (for example, "Needs improvement", "Meets expectations", "Exceeds expectations").

5.Numeric Scale

These questions offer a minimum of three and a maximum of eleven options (ranging from 0 to 10), allowing you to give rating answers. You can add labels to each end of the scale, such as "Outstanding" to "Critical" to indicate the range of ratings.

Tip:
If you create a scale question to rate performance, consider setting up a performance rating question instead.
 

6.Multiple choice

These questions offer one or multiple options to select as answers. You can add a description to the question and include an "add other" text field so that employees can record their answer when the available options don't apply.

Configure the questions

After creating a form, you can add different types of questions and configure the type of answer you want. For each question, you can:

• Add a general description.
• Set the question as mandatory.
• Enable comments (except for open text questions).

Mark a question as private

You can mark any question in the form as private. This means that the question and its answer aren't visible to the receiver of the feedback. This also applies when exporting the review to the employee's documents tab.

To mark a question as private, click the three dots on the question and select Private.

Note that a feedback form cannot contain only private questions. Also, self review and continuous feedback forms cannot contain private questions, so all questions show in the form.

Tips
▶︎ If a form section contains only one question and the question is private, the whole section is private.
▶︎ To turn a question private, drag it into a private section.

Understand the visibility of private questions

Private questions are still visible to the reviewer and to those who have access to the review:

• Administrators and employees with edit rights for cycles and cycle reviews.
• The supervisor of the feedback receiver.
• Any subsequent supervisor along the reporting line, if the option is enabled.

Note:
Feedback receivers can see private questions if they have edit access to their own cycles and reviews. Employees only need these permissions to create cycles. Regular employees who give, receive or view feedback don't need cycle permissions.

Check your questions with AI

Click Check form to have Personio's AI check your questions. The assistant checks for privacy concerns, bias indicators, or missing options. 

To use this option, you need to activate general AI features under Settings > Account & support > AI features.

Use performance feedback forms

After you create them, you can select the templates when creating a performance review cycle or when giving continuous feedback. Reviewers can provide their answers in the selected form.

Next steps

Learn more about performance review cycles.