Personio gives you the option to synchronize absence periods that have been entered and confirmed in the system by means of centrally controlled integration with your corporate calendar. Compared to iCal, this type of calendar integration offers the benefit that setting up synchronization is a one-off step taken centrally in your account settings. It, therefore, does not need to be repeated by each employee individually.
Read our article Set up the integration of your company calendar to find out how to set up an integration with your Google apps, Microsoft Office 365 or Microsoft Exchange calendar.
Important information for a successful integration
The calendar integration with Cronofy offers different functionalities depending on the area.
Absences entered in Personio are automatically transferred to your company calendar. Learn more about the Calendar Integration for Absences.
▶︎ When you activate the calendar integration, only the requested absence periods and recruiting interviews that take place after the activation will appear in your external company calendar.
▶︎ You cannot activate the transferal of absence periods or recruiting interviews separately.
Integrate absences into your company calendar
Integration ensures that absences recorded in Personio are automatically transferred to your employees' personal calendars as follows:
- Absence types are synchronized based on their absence category. All absence types are automatically transferred to your personal calendar.
Absence entries for the category "Remote work" are not transferred to the personal calendar, as employees working remotely still need to be shown as being available to their colleagues.
- Absence periods are shown by default under the title "Absent" (i.e. there is no option for differentiating between the various absence types).
- All entries are saved in "Private / Confidential" mode
- Comments in absence periods are also transferred to your personal calendar, and will be visible to all the calendar Administrators.
Read our article Create absence types to find out how you can enter the absence category for an existing absence type.
▶︎ When you activate the calendar integration, only the requested absence periods that take place after the activation will appear in your external company calendar.
▶︎ In addition to absence periods, interview appointments created in the Recruiting section will also be transferred with the calendar integration. These cannot be activated separately.
Find more information about Scheduling interviews using the integrated calendar.
Frequently asked questions
Below, you'll find answers to commonly asked questions about the calendar integration and, in particular, the handling of data privacy and GDPR compliance.
▶︎ If it is possible that your employees store confidential or private information in their personal calendars (or in case this is explicitly authorized), we recommend informing them that after the calendar integration has been activated, third parties and, depending on the settings, selected employees of your company will have access to all contents of the calendars.
▶︎ Alternatively, we recommend that you avoid storing confidential or private information / appointments in your calendars. This is merely a recommendation and does not constitute legal advice.
Note Should you want to use Cronofy's features, then the data required for the provision of those services will be processed by the subcontractor Cronofy B.V. You can prevent this processing of data by opting out of the usage of those features.