With Personio, you can sync approved absences and recruiting interviews with your company calendar. Compared to using an iCal link, you only need to set up this integration once for all your employees.
The integration transfers absences recorded in Personio to your employees' personal calendars as follows:
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Only future absences appear in your external company calendar when you activate the calendar integration.
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Interview appointments from the Recruiting section appear in the calendar by default. This cannot be turned off.
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Absence types sync based on their category. For example, remote work entries do not transfer to personal calendars, as employees working remotely still need to appear available to colleagues.
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All absences show as "Absent" and are saved in "Private / Confidential" mode.
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Comments in absence periods also transfer to personal calendars and are visible to all calendar administrators.
Read our article Set up the integration of your company calendar for detailed instructions.
Frequently asked questions
What is Cronofy?
Cronofy B.V. (Apollolaan 151, Amsterdam, 1077 AR, The Netherlands) is a subcontractor of Personio that provides a calendar synchronization service. With Cronofy's calendar synchronization service, you can integrate your company calendar with Personio.
What data is being accessed?
Cronofy will have access to all calendars, entries, and content. This includes email addresses, calendar entries and content, subjects, places, and times of calendar invitations created by your employees via Personio. If your employees store confidential or private information in their personal calendars, we advise informing them that after you activate the calendar integration, third parties and selected employees may access all calendar contents. Alternatively, we suggest avoiding the storage of confidential or private information or appointments in your calendars. This is merely a recommendation and does not constitute legal advice.
GDPR compliance
Cronofy Amsterdam is based in the EU and processes the data exclusively on servers located in Germany. It is ISO27001 certified and has a SOC2 report available. For more information on Cronofy compliance and security, refer to
Cronofy's documentation on Privacy and Security.
Data processing agreement (DPA)
As Cronofy is a Personio subcontractor, it is not necessary to conclude a separate DPA with them. Their service can be used under Personio's DPA as long as you accept Cronofy B.V. as a subprocessor of Personio.
To do so, go to Settings > Support > Subscription and Billing > Data processing agreement (DPA). Under Additional parts of the contract > Subcontractors, activate the checkbox next to Cronofy B.V..
If you want to use Cronofy's features, the data required for the provision of those services will be processed by the subcontractor Cronofy B.V. You can prevent this processing of data by opting out of the usage of those features.
Can I restrict or limit Cronofy's access to my data? (using Graph API)
Cronofy needs full access to your data to be able to create events. However, Graph API has fewer permissions and accesses only calendar data. You can further limit access to certain user groups by following
this documentation.
Can I restrict or limit Cronofy's access to my data? (using Service Account)
Cronofy needs the write access to your data to create events. However, you can:
Why is free-busy access not enough?
Using free-busy access prevents Personio from creating events directly into your calendars. As this is the core functionality of our feature, we need full access. See
here for more information on levels of access.
Are hybrid setups supported?
No, as it is only possible to connect one service account with Personio.