Export of Company Data

 

In this article, you will learn how to export all company data and documents with just one click.

 

Company Export

Account Owners and Contract Owners can run a complete company export with all company data stored in Personio. After having generated the export, you can download it as a zip file.

Procedure

  1. Navigate to Settings > Company.
  2. Click Create new data export.

data-export_en-us.png

After the export has been created, you will receive an email notification that the export file is available for download.

The number of company exports is limited to one export per week.
The download is available for seven days from the export date. After that, the file will automatically be deleted and, if needed, will have to be newly generated.

 

Format

The company data is exported in at least two zip files. One file contains all documents, the other file contains all employee data in CSV format.

  • Documents: For each employee and candidate, a separate folder is created in the zip file, containing all documents sorted by different categories.
  • Data: Data actively and knowingly provided by the data subject fall within the scope of the right to data portability. This means that any personal data provided by the user or made available to the user, such as all data from the personal profile (information, salary, documents, absences, attendances, performance, onboarding, history, etc.), are included in the export.

The data and documents of anonymous candidates are not included in the export, as they have already been removed from Personio due to the deletion of personal data. For further information, read our article Anonymizing and Deleting Candidate Data.

For more information on export options in Personio, read our article Creating Exports.

 

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