The following article explains how existing frame contracts with external job boards can be stored in Personio, so you can use them when posting positions directly via Personio's Multiposting feature. You can also find more information on how to use job boards that are not yet listed in Personio.
Note
Only Account Owners and Contract Owners can request for a frame contract to be added to your account.
To store a frame contract in Personio, follow these steps:
Step 1: Send Personio the frame contract data
Frame contracts need to be manually set up by our Service Team in Personio, so you need to provide us with the relevant data. To send the relevant data of your frame contract to Personio, use this form and fill it with the following information:
| Information | Notes |
| Your email address | |
| The job board product |
In the case that the framework contract only applies to a specific product of the job board. Note |
| The frame contract ID |
If you don't know the framework contract ID, please enter the offer/order ID, contract number etc. |
| Type of frame contract and quota level if applicable |
Specify if the contract is for a fixed quota of postings, or if it has unlimited posting for a flat rate. If a quota applies, also provide the quota level. |
| Your posting email address |
The email address of your contact person at the job board. |
| The expiration date of the frame contract |
|
| Optional: Posting price |
For calculations |
| Optional: Further information on the frame contract |
|
| Personio Hostname |
You can find the host name in your URL: https://customer.personio.de |
| Name of the job board |
Select from the drop-down-menu Note ▶︎ If Personio supports the job board, but it is simply not listed yet, we will configure it for you manually, so you can see it in your Multiposting feature with your related framework contract. ▶︎ If you want to add a job board that is not supported by Personio, we will evaluate your request and get back to you concerning further steps. |
To transfer your data, click Submit or press Enter.
Step 2: Data validation via Personio
Once you have submitted the frame contract data, Personio will check and validate it with the external job board. The contract data is then stored in your Personio account. As soon as this has been done, our Service Team will send you a notification that your framework contract was successfully stored.
Step 3: Check the status of the frame contract
After your frame contract has been successfully stored in Personio, it should appear in your Personio account with the status Active, and you can start using it.
To find the conditions of the frame contracts you have submitted and what their status is, follow these steps:
- Navigate to Recruiting > Positions > Promote of the relevant position.
-
Under My frame contracts, you will find an overview of the frame contracts you have submitted, and will see in their status if they have already been activated.
The status can be:
▶︎ Active: You can start booking postings with your frame contract.
▶︎ Pending for approval: It is currently being checked by our Service Team. You need to wait for it to be approved to be able to use it in Personio. This usually takes 3-4 days.
▶︎ Expired: The frame contract is expired. You need to renew it with the respective job board, or you purchase a Personio Posting Bundle.
Each frame contract is shown separately, together with all relevant information.
Example
Status: Pending approval
Job portal and posting product: Indeed
Duration of posting: 30 days
Renewal date: 31 Dec 2022
Bundle subscribed to, and number of unused postings: 5 posts out of 10 left
Step 4: Use the frame contract to book a posting
To use the frame contract and book a posting on an external job board with it, the frame contract's status needs to be Active.
Then you can follow these steps to book a posting:
- Navigate to Recruiting > Positions > Promote of the relevant position.
- Under My frame contracts, select the frame contract you want to use.
- In the bottom-right corner, select in which language you want to post this position, and click Next.
- In the Job post preview, you will see how the posting will look like on the job board.
- Click Proceed to checkout, and you will see a final overview of the booking details.
Note
The price should show as 0, as the billing of the publication costs for a framework contract product is done directly within the job board. - Then click Place order.
For further details on how to promote positions, see Multiposting Positions on External Job Boards.
Frequently Asked Questions about frame contracts