Recruiting Role Access Rights And What They Mean

 

This article explains the different rights that can be attached to recruiting roles, and what effects these have. Go to Settings > Recruiting > Roles to create roles and to manage the associated access rights. Click here for further information on this topic.

Access rights can be assigned to each recruiting role created in the eleven categories shown in the screenshot below.

recruiting-roles-access-rights_en-us.png

Currently, users can be assigned either viewing or editing rights for the various categories. There are no proposal rights for recruiting roles. Roles can be assigned for entire job positions or for individual candidate profiles. This selection affects the scope of the access rights.

The following table explains what the various rights mean for each of the available categories:

Category View Edit
Position

Positions assigned to the user can be viewed, but their configurations cannot be changed. The right does not automatically allow users to view candidates for the respective position.

Positions assigned to the user can be edited, deleted and published on both the career page and on external job boards. 

Candidate Candidate profiles can be viewed, but access is limited to the ‘Overview’ tab in the candidate profiles for which access has been granted. Candidates assigned to the user can be transferred to a different section or another phase of the application process, feedback and evaluations can be requested from others, applications can be deleted in their entirety, or candidates can be rejected.

Messages

⚠️ Access rights for incoming and outgoing attachments in messages are controlled via the Candidate documents 

Messages to and from candidates assigned to the user can be viewed in the ‘Messages’ tab. Messages can also be sent to assigned candidates.
Interviews Scheduled interviews can be viewed together with the candidates details. Scheduled interviews and interview participants can be edited, and new interviews can be scheduled.
Offers Offers made to candidates can be viewed. New offers can be created, existing offers can be edited, and documents associated with offers can be downloaded or removed. Candidates can also be converted into employees by clicking New offer > Save offer > Send offer > Offer accepted.
Comments All existing comments on candidates assigned to the user can be viewed (both their own comments and those from other employees). Comments can be added and existing comments can be viewed, including those created by others.
Evaluations All evaluations of candidates assigned to the user can be viewed. New evaluations can be created.
Flags Existing flags and their due dates, if applicable, can be viewed next to the candidate’s name. Flags can be created and assigned. Existing flags can be deleted.
Application History A log of all changes in status parameters and actions can be viewed in the overview.

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(This category is read-only, as the history cannot be made available for editing.)

Profile

(These attributes are defined under Settings > Recruiting > Attributes)

Information stored for the various attributes in the assigned section (Candidate profile and/or HR information) can be viewed.
⚠️ In the candidate profile, the attributes of both sections are displayed collectively under Candidate information. Attributes for which there is not at least a viewing right assigned cannot be viewed by the employee.

Information for the various attributes in the assigned section (Candidate profile/HR information) can be added, edited and deleted.

Candidate documents

 

Documents in the candidate profile can be viewed and downloaded. Click here for more details.

Documents in the profile can be deleted, renamed, and the document category can be edited. Click here for more details.

The user also has the right to upload new documents and to request e-signatures.

The hierarchy of rights is structured from left to right, i.e. editing rights automatically comprise viewing rights.

 

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