Notifications and Tasks in Recruiting

 

We are updating Help Center articles to reflect changes to Personio that improve the user experience. You may notice differences between the article content and your Personio application during this update process

This article describes for which events Notifications and Tasks are sent and what type of Notifications and Tasks exist for Recruiting in Personio.

 

What are Notifications and Tasks in Recruiting?

Notifications and Tasks inform users about important events and to-dos that require an action to be completed. Notifications are one-off events, for example a new email in the Unassigned Messages, that in Recruiting are mostly handled and defined by the different Recruiting roles. Tasks are to-dos that require an action from the user, like for example an evaluation request for a specific candidate.

 

Receive Notifications and Tasks

In Personio

Employees can access Tasks via the Tasks widget on the Dashboard. Both tasks and notifications can be accessed via the Inbox on the upper right of the screen. For more information on the Inbox and the possible actions for Notifications and Tasks, read the article Global Task Management.

inbox_en-us.gif

Note that while Tasks can be accessed via the Inbox and the Tasks widget on the Dashboard, Notifications are exclusively displayed in the Inbox.

 

Via Email

For certain types of Notifications and Tasks, Personio sends out email notifications. Recruiters can receive an email informing them for instance about new unassigned messages. If Notifications for Recruiting roles are set up, these also trigger a notification via email.

If you do not want your employees to receive email notifications for recruiting events from Personio, you can globally deactivate all email notifications under Settings > ORGANIZATION AND PEOPLE > Company > Company information > Email notifications enabled.

 

Overview of Notifications and Tasks in Recruiting

System Reminders

Trigger of the notification Who will be notified? Type When will the email be sent?
Tasks Notifications Email
Recruiting email (Unassigned messages) All employees with editing rights for Recruiting section - - Yes

Immediately

 

Recruiting Roles

Trigger of the notification Who will be notified? Type When will the email be sent?
Tasks Notifications Email
New application

 

 

Configurable for each recruiting role

- - Yes

Immediately

New message - - Yes

Immediately

New comment - - Yes

Immediately

New review - - Yes

Immediately

New evaluation - - Yes

Immediately

 

Recruiting Review Requests

Trigger of the notification Who will be notified? Type When will the email be sent?
Tasks Notifications Email
Evaluation request The requested employee Yes - Yes

Immediately

Comment request The requested employee Yes - Yes

Immediately

Interview Evaluation The invited employees Yes

-

Yes

Immediately

Reviews in the form of evaluations and comments can be requested when an interview is created or by clicking on the Request review button in the candidate profile. When creating the request, you can also set automatic reminders sent out by email at an interval defined by you.

 

Interview Requests

Trigger of the notification Who will be notified? Type When will the email be sent?
Interviews today widget (Dashboard) Email
Interview in status Scheduled The invited employees Yes Yes

On the day of the interview

Interview in status Completed The invited employees -

-

 

Interview in status Canceled The invited employees -

Yes

Immediately

If an evaluation has been requested for the interview, it is shown in the Tasks widget on the Dashboard and in the Inbox. Find details about this task above under Recruiting Review Requests.

 

Comments

0 comments

Article is closed for comments.

    Topics of this article