This article explains the concept of recruiting categories in Personio. Recruiting categories help you group your different application processes. This is useful if you use different processes for certain jobs. For example, you might create categories by job type, workplace, legal entity, or department.
Relationship between stages and categories
In Personio, stages and categories are closely related. Recruiting stages reflect the steps a candidate goes through in your recruiting process. Learn more in our summary of recruiting stages.
When you create a new recruiting category, you usually add custom stages to it. Learn how to create custom stages. The number of stages varies depending on the category. For example, a category for working students likely has fewer stages than a category for permanent employees.
Examples of categories
You can create recruiting categories to suit your company’s needs. Below are some examples of categories you might consider. The stages are simply examples of custom stages you might create.
Categories based on job or contract type
You can categorize by job or contract type. For example, you might create a category for each of the following job types:
- Working students
- Permanent employees
- Temporary contractors
This is useful if you have different application processes for different job types. For example, your application process for a working student is relatively short. On the other hand, the process for a permanent employee is longer and involves more recruiting stages. Therefore, it makes sense to create a separate category for each job type, with the appropriate amount of recruiting stages. The table below shows this example.
| Category name | Stages in category |
| Working students |
|
| Permanent employees |
|
Categories based on workplace or legal entity
You can categorize by the workplaces your company has. For example, you might create a category for Berlin, another for London, and another for Madrid. This is useful if you have a specific application process for jobs in different regions or countries.
You can also categorize by legal entity. For example, you might create a category for the parent company, another for Subcompany A, and another for Subcompany B. You might choose this option if each legal entity has a different recruiting process.
The examples above are also useful if you have different recruiters responsible for each workplace or legal entity. You can configure the autoresponder in each category so that the sender is a specific employee.
Categories based on department
You can categorize by the different departments in your company. This is useful if your application processes include department-specific requirements. For example, all candidates applying for a job in IT must complete a coding task. Likewise, all candidates applying for a job in Marketing must give a presentation. The table below shows this example.
| Category name | Stages in category |
| IT |
|
| Marketing |
|
Setup information
Refer to the articles below for setup information.