Skip to main content

What can we help you with?

Back

Personio Audit Log

The Personio Audit Log tracks changes to your company and employee data. It provides an overview of events and their order, showing who did what and when.

Each entry has details for context. You can't change entries, and you can view them for up to three months.

Note:
We've identified an issue affecting the information shown in the Performed by column. This issue affects 22 events from 15 July 2024 onwards. For more details, see the affected events and implications section.

Use the Audit Log

Only Administrators can access this feature. To use the Audit Log:

  1. Go to Settings.
  2. In the Auditing section, click Audit Log.
  3. Use filters and search to view all recorded event data. The Audit Log displays events for personal information, payroll, access rights, and more. We're continuing to add events to improve the Audit Log.

Note:
It may take up to two hours for an event to appear in the log. If you don’t see a log entry after that, contact our Support Team through Help & Feedback.

This table details the Audit Log columns:

Field Description

Performed by

The person who took the action.

Logged in as

Displays the employee impersonated when performing the event. It refers to the user the actor logged in as when taking the action.

Applied to (user or company)

Shows the affected employee or company.

If the action involves an individual, their name appears here. If it affects the entire company, it displays the company name.

Action type

Indicates the type of action performed. For example, creating a new employee or updating payroll information.

Action types have two categories:

  • Data changes: Create, Update, Delete, Login, and Other.
  • Data reads: View or Download data or documents.

Event description

Describes the action performed. For example, an Update for Employee personal information involves updates to that information.

Timeframe

Shows the date of the action in the system. You can view events up to three months back from today.

To see the effective date (if applicable) of a change, click View Details.

Event details and Trace ID

Click View Details for more event information. This includes the Personio Trace ID, which you can provide to our Support Team if needed.

For data change events, an event properties table shows the old and new values of the attributes. This table doesn't appear for read events.

Explore the event properties tracked in the Audit Log

The Audit Log captures the following event properties:

Category Details
Employee information
  • Employee information updates
  • Employee history updates
  • Scheduled changes
  • Proposed & approved changes
  • Employee leave updates
  • Employee termination updates
  • Employee creations/deletions
Salary
  • Bonus payout updates
  • Hourly salary updates
Compensation
  • Compensation values updates
  • Compensation type updates
  • Surcharge value updates
Document
  • Document uploads
  • Document deletion
  • Document updates
Attendance
  • Work schedule updates
  • Employee work schedule assignment
  • Tracked time updates
  • Overtime payout/compensation updates
Absences
  • Absence updates
  • Accrual policy updates
  • Public holiday updates
  • Balance adjustments
Imports
  • Employee imports
  • Attendance period imports
  • Absence period imports
  • Document imports
Organization
  • Office updates
  • Permanent establishment updates
  • Legal entity updates
  • Department/team updates
Access rights
  • Employee role updates
  • Permission updates
Login
  • 2FA updates
  • User invitation updates
  • Password updates
  • User login/logout

Review affected events and implications

We've identified an issue with the information shown in the Performed by column of the log. This impacts 22 events from 15 July 2024 onwards. While most logs are correct, some permanently lack Performed by information.

This doesn’t impact the underlying functionality. An example is if the Update permissions for (access rights) log doesn’t show who took the action. In this instance, the system still made the updates.

We’re working to resolve the issue. If you have questions, contact our Support Team through Help & Feedback.

These are the affected events:

  • Remove role from employee
  • Add role to employee
  • Employee personal information
  • Employee profile deleted
  • Accrual policy assigned to employee
  • Absence certificate
  • New employee
  • Schedule changes for personal information
  • Absence period
  • Compensation value
  • Compensation type
  • Payroll approval requested
  • Employee history entry
  • Import completed
  • Document deleted
  • Personal information changes
  • Scheduled personal information changes become effective
  • User invited to join on email
  • Balance adjustment
  • Delete all legal entities
  • Employment termination
  • Live tracked hours (attendance)
  • Manually tracked hours (attendance)
  • Attendance day approvals (attendance)
Help us improve. Is this page helpful?