This article explains how to view payroll activities for a legal entity in the Global Payroll Hub. You can check pay run status, key figures, and payroll help in one place.

Main features

• One starting point for payroll: You land on the Overview when you go to Payroll, so you see where your payroll stands right away.
• Active pay runs at a glance: You see all active pay runs of a legal entity on one page, without opening each pay run.
• Clear status and timing: Each pay run card shows its status and a progress bar, so you can tell which pay runs need your attention first.
• Key figures on every pay run card: You can check starters, leavers, people, and payout or gross salary without running a separate report. Note that the cards display key figures for Personio Payroll only.
• Full pay run history: You can look back at past pay runs, even if you change your pay group setup.
• Cards that fit how you work: You choose how to sort your pay runs, so they best match your workflow.
• Help where you need it: You can access payroll help articles from the Overview, so you don't need to search the Help Center.
• Recent files within reach: You can see your latest exports, so you can access them quickly.

The Global Payroll Hub works with Preliminary Payroll, Personio Payroll, DATEV, and the Xero, a3, and Loket integrations, supporting the unique needs of each solution. The available functionality differs slightly depending on your payroll solution.

Access the Global Payroll Hub

The Global Payroll Hub is available to customers in all subscription tiers.

1. In the main navigation, click Payroll.
2. The Overview tab opens by default.
3. To switch to another legal entity, click the legal entity name next to Payroll at the top of the page and select the legal entity from the dropdown.

Tip:
If some active people are not assigned to a legal entity, a banner appears at the top of the Overview tab. It tells you to assign these people to a legal entity so that you can process their payroll.

Review active pay runs

The Payroll runs widget shows the active pay runs of the legal entity you selected. Each pay run appears as a card.

1. Open the Overview tab.
2. In the Payroll runs widget, find the pay run you want to check.
3. Review the information on the card.

Each card shows the following information:

• Pay run name: The pay group name and the legal entity name. If there are no pay groups, the card shows the legal entity name only. If there is no legal entity, it shows the company name.
• Pay schedule: The start date and end date of the pay period.
• Status: The current status of the pay run. The available statuses depend on your payroll solution.
• Progress bar: For an unapproved pay run, the bar shows the days left until the end of the period. For an approved pay run, it shows the days since approval.
• Key figures: The number of starters, leavers, and people, plus the total payout or total gross salary. Note that the cards display key figures for Personio Payroll only.

Change the layout or sort order

You can change how the pay run cards look, and the order in which they appear. Sort the cards alphabetically, or by urgency (with the earliest pay schedule end date first).
 

View all pay runs of a legal entity

Open the full list of pay runs to check past pay runs, even if you changed your pay group setup.

1. In the Payroll runs widget, click View all.
2. Review the table of current and past pay runs.
3. To check the details of a pay run, open it from the table.

The table shows the status of each pay run (name, status, end date). It doesn't show key figures. You can search and filter for pay runs.

View recent documents in the Documents widget

The Documents widget gives you quick access to the files you created most recently, so you don't need to look for them. It shows the exports you generated. For example, DATEV shows the time off export or the personal information export.

1. Open the Overview tab.
2. In the Documents widget, find the file you want.
3. Click the file to open it.

Find payroll help in the Help widget

The Help widget appears on the right, next to the Payroll runs widget. It lists five help articles about payroll, and each article shows a date. Each payroll solution has its own set of articles.

1. Open the Overview tab.
2. In the Help widget, click the article you want to read.
3. The article opens in a new tab.
4. To see more articles, click See all.

FAQ

More information

• Overview of preliminary payroll
• Set up preliminary payroll