This article provides an introduction to the Jobs list in Personio. In this area, you can view all your jobs in list format, including both published and draft jobs.
For each job in the list, you can preview important details, such as the job title, legal entity, location, and job status. You can also promote the job.
Here’s what you can do in the Jobs list:
- Get a visual overview of your candidate pipeline at a glance.
- Configure columns and filters to show only the jobs you want to see.
- Create saved views that you can return to when needed.
Access the Jobs list
To access the Jobs list, go to Recruiting > Jobs. You need permissions for the Recruiting app.
The candidate pipeline
When you open the Jobs list, the candidate pipeline for each job appears by default. The pipeline gives you a visual overview of the number of candidates in each recruiting stage. It includes both system and custom recruiting stages. The pipeline visualization can help you prioritize applications and identify bottlenecks.
You can click on a recruiting stage in the candidate pipeline to view the applications in that stage. Review the following scenarios:
- If there are no applications in a recruiting stage, then the pipeline doesn’t show that stage.
- If a published job has no applications, then the All applications cell shows 0.
- If you publish a job and later return it to draft, you might see candidates in the pipeline.
Columns and filters
You can customize the Jobs list using columns and filters. This allows you to surface important information quickly and identify which jobs require your attention.
Columns
You can arrange the job data using columns. These columns are based on job attributes. Click Columns to reveal the list of attributes, and use the toggle icon to add or remove an attribute. You can arrange the columns in your preferred order using the drag-and-drop icon. By clicking on the name of a column, you can also sort columns in ascending or descending order.
The table below gives an overview of available column attributes. You can also select stage types as columns.
| Column attribute | Details |
| Time open |
This is calculated from the moment you publish a job. It resets each time you revert the job to draft and republish it. The time is shown in days. You can use this attribute as a filter and sort it in ascending or descending order. |
| All |
The total number of applications for a job. You can use this attribute as a filter and sort it in ascending or descending order. |
| New |
The number of new, unactioned applications for the job. This always appears as the first stage in the pipeline. You can use this attribute as a filter and sort it in ascending or descending order. |
| Stages pipeline |
The recruiting stages for each job and the number of candidates assigned to each stage. Each stage is color-coded, as per your defined settings. You can’t use this attribute as a filter or sort it. |
| Workplace |
The selected workplace locations for the job. You can use this attribute as a filter and sort it in ascending or descending order. |
| Openings |
The number of openings for a job. You can’t use this attribute as a filter or sort it. |
| Tracking links |
The number of tracking links you're using to promote a job. You can’t use this attribute as a filter or sort it. |
| Department |
The selected department for the job. You can use this attribute as a filter and sort it in ascending or descending order. |
| Legal entity |
The selected legal entity for the job. You can use this attribute as a filter and sort it in ascending or descending order. |
| Category |
The selected category for the job. You can use this attribute as a filter and sort it in ascending or descending order. |
| Job status |
The job’s current status. A job’s status can be draft, published, promoted, or archived. You can use this attribute as a filter, but you can’t sort it. |
| Promotion |
The number of running posts for a job. If you haven’t promoted a job, then this field is empty. You can’t use this attribute as a filter or sort it. |
Filters
The Filter functionality lets you narrow the table view based on a range of attributes. Refer to the table above to find out what attributes you can use as filters.
You can combine multiple filters to extract the information you need.
Views
You can show and store different table configurations using views.
Default views
Click All jobs to show one of these default options:
- All jobs: All jobs created, excluding archived jobs.
- All your assigned jobs: Jobs where you are a hiring team member.
When you customize columns in the default views above, your preferred layout remains until you change it again.
Sub-category views
You can also access sub-categories of your default views. These are based on the status of your jobs. Go to Views to select one of the following:
- Promoted jobs
- Published jobs
- Draft jobs
- Archived jobs
Saved views
You can save custom views of the Jobs list. These views appear under Saved views. You can return to a saved view at any time, making it a useful feature for recurring tasks.
To save a custom job list view, follow these steps:
- Set up the view by configuring columns and applying filters.
- Click All jobs and select Save current view.
- In the window that appears, give your view a name.
- Save your new view.
Other functions
- Search by job title: To search for a job, use the search bar at the top-right of the page.
- Create a new job: Click the button at the top-right to create a new job.
- Export the job list: Click the export icon at the top-right to export the job list as a CSV file.