Best Practice: Integrating the Personio Calendar Into Popular Calendar Apps via an iCal Link

 

In this article you will learn how to integrate Personio Calendar with Google Calendar, Apple Calendar and Outlook via an iCal link.

 

Managing and Exporting the Calendar

Personio allows you to integrate a range of calendar data into popular calendar apps via an iCal link. To do this, navigate to the global calendar and click on Export. Select which calendar(s) you would like to export.

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If you select multiple calendars at the same time, these will later be displayed in the same colour in your external calendar. If you wish to differentiate between calendars by colour, you need to export them separately.

For more information on managing and exporting calendars, have a look here.

Once you have selected the required calendar(s) in Personio, copy the Link to calendar. This link can then be integrated into external calendars, where it will be automatically synchronized.

Please note that the URL for your Personio calendar contains a token, which acts as a password and provides access to the relevant information in your Personio calendar. We therefore recommend that you do not share this URL with others.

 

Google Calendar

To integrate the Personio Calendar to your Google Calendar, open your Google Calendar and click Add Calendar > By URL.

Next, paste the URL you just copied from your Personio calendar and click on Add calendar.

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Your Personio calendar will now be integrated and automatically synced with your Google calendar.

Please note that Google Calendar has a limit of 256 characters for the URL. If your URL exceeds this limit, you can first select a smaller number of calendars to export from Personio. The generated URL thus contains fewer characters and can be successfully integrated into the Google Calendar. The URL of the remaining calendars is then integrated into the calendar in a second export. In the end, two to three different links and thus different calendars will be transmitted.

 

Apple Calendar

To integrate the Personio Calendar with your Apple Calendar, open your Apple Calendar and click on File > New Calendar Subscription... .

Then, paste the URL you copied earlier in your Personio calendar and click on Subscribe.

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Your Personio calendar will now be integrated with your Apple calendar. Finally, define how frequently you would like the Personio calendar to be synchronized with your Apple calendar. You can choose between every 5 minutes, every 15 minutes, Hourly, Daily, Weekly and Never .

 

Outlook

To integrate the Personio Calendar with Outlook, open your Outlook calendar and click on Add Calendar > Subscribe from the Internet.

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Then, paste the URL you copied earlier in your Personio calendar and click on Import. Next, select an appropriate name and icon. Your Personio calendar will now be integrated and automatically synchronized with your Outlook calendar.

 

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