What is the pay slip comparison?

Comparing pay slips is a key step in the parallel phase of implementing Personio Payroll. In this case, the payslip is generated both in Personio and in your previous payroll system. The subsequent comparison of the draft pay slips generated in Personio with the payroll runs from your previous payroll provider serves to

1. Ensure that all remuneration components are calculated correctly.
2. to check that all salary components have been entered completely and correctly.
3. An understanding of the presentation and structure of the pay slip in Personio Payroll
4. learning how to deal with potential differences, including identifying and resolving them. 

Please note:
Please note that Personio only checks the payroll amounts when comparing pay slips. You are responsible for checking the accuracy of personal data such as your address, the correct spelling of your name, and the print of your company logo. 

Conducting the comparison

There are various options for comparing pay slips: 

1. Comparison of pay slips with pay slips
2. Comparison using the payroll journal (gross-net report)

Comparison of pay slips 

To access an employee's pay slip, first proceed as follows: 

1. Click on Payroll in the main navigation menu. 
2. Switch to the People tab and click on the employee's row.
3. Open the preview of the payslip

Tip:
If you are unable to resolve or identify the discrepancy yourself, contact your Payroll Implementation Specialist for support.

FAQ

What can I do if the figures on my pay slip do not match?

In the case of discrepancies on the pay slip, proceed as follows:

1. First, perform all test steps in the application shown above.
2. Ensure that all relevant lecture values have been correctly transferred and imported.
3. If you are still unable to determine the cause, please contact your Personio Payroll Implementation Specialist. 

What should I do if it is unclear which value is correct when there is a variance in pay slips?

We recommend that you consult your tax advisor. Personio can provide you with information and helpful links within the scope of its available resources. However, tax advice may only be provided by a tax advisor. 

What should I do if the comparison reveals an incorrect calculation by the preliminary calculator? 

Incorrect payroll runs by the preliminary calculator must always be corrected directly by them. This also includes any contribution statements and communications already made to authorities. 

What options do I have if comparing pay slips is not included in my implementation package, but I don't have the time to do it myself?

• If your time is limited, you can also perform the comparison using Excel lists. To do this, download the gross-net report from Personio and compare it with the payroll journal or gross-net report from your preliminary payroll system. The comparison can be accelerated using appropriate formulas in Excel. For this purpose, you will ideally also need the reporting files from the preliminary calculator as Excel files.
• If you want to keep a complete overview of your pay slips or are missing necessary documents, it is advisable to divide the comparison into smaller stages. For example, check 10 pay slips per day instead of 100 at once. Please adhere to the timeline agreed upon with your implementation specialist, as delays can jeopardize the go-live.