You can turn any device with an internet connection and access to a browser into a time tracking kiosk for your employees using the Entrance app.

You can place the shared device on a reception desk or near an entrance, and decide which employees can or must track their time on the device.

To use the device, employees don’t need to log into their Personio account. Instead, they use either a PIN code, a QR code, or both. The system checks the time entries submitted through the device against the employee’s work schedule settings.

Note:
We're transitioning to our new attendance policies system. Some steps, navigation paths, or settings may not match what you see in your account. For more information on the new Attendance policies, read this article.

Before you start

• To set up a shared time tracking device, you need edit permissions for Account configuration > Attendance.
• Before setting up the device for your employees, you can test it. Follow the instructions in this video: 

Decide who can or must use the device

1. Decide which employees should use the device to track their time.
2. Optional: If you want employees to only track their time using the device, go to Settings > Organization > Roles & permissions. Select the relevant roles, click Access Rights, and set their own Attendance permissions to View.
3. Go to Settings. 
4. In the Time off & attendance section, click Attendance. 
5. Click Tracking profiles.
6. Enable the Entrance app option for the appropriate profiles.

Pair a device with the Entrance app

1. Go to Settings. 
2. In the Time off & attendance section, click Attendance.
3. Click Entrance app devices.
4. Choose the employee authentication method your employees can use. To use QR codes, the device you’re pairing must have a camera.
5. Add a new device and give it a unique name. The name appears on the device while in use.
6. On the device you want to use, open an internet browser and go to "yourhostname.app.personio.com/entrance-app". The correct link is in the information box that appears on the screen after step 2.
7. Optional: If you’re using one of the following devices, add the app to the home screen:
   • An Android device using any browser.
   • A laptop or desktop computer using Google Chrome.
8. Follow the instructions on screen and enter the device pairing code you see under Entrance app devices, in your Personio account. If unused, device pairing codes expire after 14 days. In this case, delete the device and start again.
9. Optional: Use your own mobile device management solution to prevent users from accessing other apps. If you don’t have a mobile device management solution, you can pin the app on Android or use Guided Access on iOS.

Share employees codes

Employees can find their own QR and PIN codes:

• In their Attendance panel: Time Off & Attendance > Attendance > gear icon >  Entrance App code.
• On their Personio mobile app: Calendar icon >  +  > Show employee QR code.

If you want to share the codes as part of the setup process, you can find all the employee QR or PIN codes in a single doc as well. Follow these steps:

1. Go to Settings. 
2. In the Time off & attendance section, click Attendance.
3. Click Entrance app devices.
4. Click Employee Codes. To save the codes, right click and print as PDF.

Delete a device

When you delete a device, employees currently using it must complete their time tracking in their Personio account. Follow these steps:

1. Go to Settings. 
2. In the Time off & attendance section, click Attendance.
3. Click Entrance app devices.
4. Select the checkbox on the left of the devices you want to delete.
5. Confirm the deletion.