Learn how to add interviews from Personio to your external company calendar via iCal. We explain the process for Google Calendar, Outlook, and Apple Calendar.

Note:
If you integrate your external company calendar with Personio via API, you don't need these settings. Learn more about setting up the integration of your company calendar.

Create the iCal link

You can use an iCal subscription to synchronize your external company calendar with interviews from Personio. To do so, follow these steps:

1. Go to Time off & Attendance > Team calendar. 
2. Click the three-dots icon on the right and then click Subscribe.
3. Select the Calendar type that you want to subscribe to. To add interviews you are participating in to your calendar, select the Recruiting calendar type. Select the Legal entity, Department, Team, and Workplace. 
4. Generate the link.
5. Copy the generated iCal link and insert it in your external company calendar.
6. Close the window.

The My calendar calendar type contains personal time off and interviews with the status Scheduled. The Recruiting calendar type contains all interviews with the status Created or Scheduled. You need to have permissions to the recruiting calendar. 

Insert the iCal link in your external calendar

Google Calendar

To integrate and automatically sync the Personio calendar to your Google calendar, follow these steps:

1. Open your Google calendar.
2. Click on Add Calendar > By URL.
3. Paste the URL you copied from your Personio calendar.
4. Click Add calendar.

The external calendar synchronizes with the information from your Personio calendar.

Apple Calendar

To integrate and automatically sync the Personio calendar with your Apple calendar, follow these steps:

1. Open your Apple calendar.
2. Click File > New Calendar Subscription....
3. Paste the URL you copied from your Personio calendar.
4. Click Subscribe.
5. Define how frequently you want the Personio calendar to synchronize with your Apple calendar.

The external calendar synchronizes with the information from your Personio calendar.

Outlook

To integrate the Personio calendar with Outlook, follow these steps:

1. Open your Outlook calendar.
2. Click Add Calendar > Subscribe from the Internet.
3. Paste the URL you copied from your Personio calendar.
4. Click Import.

The external calendar synchronizes with the information from your Personio calendar.

Set up calendar invites for interviewers

You can define whether interviewers receive a calendar invite via email in addition to the one created within Personio. To do so, follow these steps:

1. Create the iCal link and insert it in your external calendar (follow the steps above).
2. Go to Settings.
3. In the Recruiting section, click Recruiting.
4. Click the Interviews tab.
5. Under Interview calendar invites, select the checkbox to send calendar invites to interviewers.
6. Save your changes.