Please note that the content of our website (including any legal information) is intended solely for the purpose of providing non-binding information and does not constitute legal advice. The content of this information cannot and should not replace individual and binding legal advice that addresses your specific situation. In this respect, all information is provided without guarantee of being correct, complete, or up to date. 

This article explains how to set up and access the Accounting Report in Personio Payroll.

The Accounting Report in Personio Payroll

The Accounting Report is a monthly report that connects your company’s payroll data with its finance and accounting data. You can set up this report in the payroll settings. Depending on whether you need the report to be compatible with DATEVt, you can choose between these accounting framework formats:

• Standard (non-DATEV)
• SKR03
• SKR04

After setup, the report will be generated automatically upon approval of the payroll period. You can then access it under Payroll > Documents of the respective payroll month. The report is created in .xls-format. It is also created as a .csv document for importing into DATEV.

Below, we explain how to set up and access the Accounting Report.

Product limitations

The Accounting Report function currently doesn't support the following case:

• Shareholders and Mini Jobbers: This function is currently unable to support different account numbers for mini jobbers and shareholders (for example the CEO) in the Accounting Report.

Set up the Accounting Report

We recommend setting up your Accounting Report before approving payroll. If you approve a payroll period without having set it up in the settings, it will be generated depending on the information available.

• If you have already defined the DATEV accounting framework formats SRK03 or SRK04, the accounting report will be generated using the default accounts of these frameworks.
• If you haven't set up any framework, the accounting report will list the compensation names as the booking text. It also won’t include the account numbers.

Once you have set up your custom account numbers, the Accounting Report will include this information in the next payroll period.

To set up the Accounting Report, follow these steps:

1. Go to Payroll > Manage > Accounting Report.
2. Choose an accounting framework format, and fill in the advisor and tenant ID numbers for DATEV formats if you choose SRK03 or SRK04.
3. Add a payroll clearing account number and decide if the report should be grouped by cost center.
4. Under Account details, fill in the debit and credit account details, as well as the booking text, for each category.
5. Save your entries.

Access the Accounting Report in the Payroll

To access the Accounting Report, follow these steps:

1. Go to Payroll > Documents.
2. Select the month you want to access the Accounting Report for and find the document Accounting Report.xls.
3. Click on the document to open in your browser, or click Download to download the file.