This article explains how you can transfer recurring compensations to DATEV LODAS and Lohn und Gehalt using the DATEV export. 

Tip
Recurring compensations include, for example, any meal, day care or home office allowances as well as a 13th salary or a Christmas bonus.  

Preparing for the export of recurring compensations 

A prerequisite for the transfer of recurring compensations from Personio to DATEV is that your payroll accountant has copied all salary types falling under recurring compensation that you want to transfer in DATEV to a unique DATEV Fixed Salary ID (LODAS) for all employees or Salary/Deduction No. (Lohn & Gehalt) and then provides you with the corresponding values to allocate in Personio.

For further information about harmonizing DATEV Fixed Salary IDs (LODAS) and Salary/Deduction Nos. (Lohn & Gehalt), please contact the DATEV support directly. Introductory information can be found in the DATEV Hilfe-Center or in the information document for LODAS and for Lohn und Gehalt.

Which recurring compensations are supported? 

Only those compensations are supported that are already maintained in DATEV or will be maintained in DATEV in the future:

DATEV LODAS: Festbezugstabelle & Net salaries/net deductions table.

Tip
Compensations are automatically transferred to the respective LODAS table, based on the DATEV Salary Type ID stored in Personio: <9000 Festbezugstabelle = Fixed salaries, ≥9000 = Net salaries/net deductions.

DATEV Lohn und Gehalt: Salary/deductions table

Note
No data is currently transmitted to special input forms in DATEV (for example, for company pension schemes, company cars and others). Therefore, discuss with your payroll accountant which recurring compensation you would like to select in Personio and transfer to the above-mentioned tables in DATEV.

Set up transfers of recurring compensations

To transfer recurring compensations to DATEV, you first need to enable them in the settings. To do so, perform the following steps:

1. Go to Settings > Payroll > DATEV LODAS/Lohn und Gehalt integration.
2. Go to the Salary settings section, click on Recurring compensations and check the Active box.
3. In the drop-down menu, select the existing recurring compensations you would like to transfer to DATEV.
4. Once you have selected the required recurring compensations, enter the DATEV Fixed Salary ID | Net salaries/net deductions ID (LODAS) or DATEV Salary/deduction No. (Lohn & Gehalt, the DATEV Salary Type ID and the reduction parameter.

   Note
   These values ensure that a recurring compensation is correctly assigned in DATEV and displayed in DATEV LODAS in the Festbezugstabelle & Net salaries/net deductions table or in DATEV Lohn und Gehalt in the Salary/deductions table.

   
5. Click on Save.

Create a DATEV export of recurring compensations

To create the recurring compensation export, follow these steps:

1. Go to the Payroll section and select a subcompany (if available).
2. Click on Generate export and select Personal data, Fixed salaries, Recurring compensations.
3. Confirm the export by clicking Generate Export.
4. By clicking the Documents tab, you can send the created export to DATEV. The export automatically goes to DATEV and the person responsible for payroll receives an automatic email notification, if activated.

Export after the end of the month

You can create the export after the previous month has ended (for example, you can create an export for April even if it is May). This gives customers more flexibility in completing their payroll, especially those whose payroll period corresponds to the calendar month. This function is available for all DATEV exports. 

What do you need to consider during the export?

When exporting recurring compensations, you need to consider the following: 

• Recurring compensations are exported from Personio without deductions (not prorated).
• A correct reduction (prorated calculation) in DATEV is based on:
  • the selected reduction parameter in the DATEV settings in Personio, and
  • the recorded and exported data on the employee's most recent employment period (attributes entry and exit date (current employment period)). 

As a result, certain special cases related to reductions are not supported, for example, when recurring compensations start or end in the middle of a month. If a recurring compensation is generated on 16 January, it will not be sent to DATEV in the same month.