Creating Document Templates – Gender Variables


This article explains how to use gender variables according to your company’s
internal guidelines.

Creating Document Templates – Gender Variables
Create a text document in MS Office (DOCX/DOTX format) or OpenOffice (ODT/OTT
format) and enter the text you wish to have in your template.
Mark gender-specific alternatives in the document by double pipe characters on
either side.

||Mr|Ms|| ||He|She|| ||Dear Mr|Dear Ms|| ||his|her|| ||chairman|chairwoman||

In a Word document, you might use gender variables as follows, for example:


In the Personio document management, this would look as follows:


Read our article on Formatting Dates to find out more about creating document

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