Transmitting Candidate Data to Your Personio Account


In this article, you will find out how to ensure that candidate data is continuously transmitted to Personio. 

The table below gives you a rough overview of the different options and what you should take into account for each of them:



Receiving Email Applications

If you usually receive applications by email, you can process applications directly from the Unassigned messages in Personio. Emails from candidates that are sent to your corporate recruiting address can be automatically redirected to Messages from candidates for whom a candidate profile already exists in Personio will appear directly in the respective candidate's message history once the email address has been matched to the profile. If incoming messages cannot be clearly assigned to any candidate profile, they will be placed in your Unassigned messages ready for further processing.


Using the Personio Career Page

If you would like to allow candidates to apply online but do not have your own career page, you can use the predefined Personio career page via, which you can adapt to your corporate design.

Personio accounts created on or after November 25, 2020, can access their career page at Click here for more information about this change.

On this page, you can publish positions that you have saved in your Personio account with just one click. In addition, your candidates are provided with an application form to transfer their data and all relevant application documents into your Personio account. For incoming applications, a candidate profile, including all the data provided, is created in Personio and assigned to the relevant position.


You can customize your Personio career page to your corporate design. Find out more about the available options here.


Using Your Own Career Page

If you have a corporate career page, you can easily link it to your Personio career page or directly with your Personio account. There are three ways to transmit candidate data to your Personio account:


1. Integrating the Personio Career Page Into Your Own Career Page via iframe

If you use the Personio career page, you can also fully embed it into your own website. The HTML element iframe gives you the option of displaying the Personio career page in a defined area of your website and thus integrating it into your corporate design. As a result, the candidate stays on your website throughout the completion of their application, including the submission of all data and documents. A candidate profile is automatically created and assigned to the corresponding position in Personio.



2. Integrating the Personio Career Page Into Your Own Website via XML

You can transfer the positions that you manage in Personio to your own website. The transfer takes place automatically once the Personio XML interface has been set up. This allows you to display your open positions on your website in line with your preferences. In addition, you only have to enter your data once, thus saving yourself further website maintenance. You can then forward your candidates to the Personio career page to enable them to apply online. There, your candidates will have access to an online application form that can be used to send all of the required data and documents to Personio. A candidate profile is automatically created and assigned to the corresponding position in Personio.



3. Transmitting Candidate Data via API

If you just want to use your own career page, you can transmit your candidate data to your Personio account via API. This allows you to present your positions and the application form according to your corporate design. In addition, the positions you create in Personio will be automatically transferred via the XML interface to your own website. Once a candidate has completed their application, the data will be transmitted to your Personio account and a candidate profile will be created in the corresponding position.

Please note that you must provide your candidates with an application form, and that the Personio Recruiting API will only accept candidates for positions published in Personio.


Make sure that you have sufficient internal development capabilities to set up the XML interface and API required to use your own career page. Our Developer Hub contains comprehensive documentation of all parameters and endpoints, as well as informative technical tutorials.


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