This article provides an overview of the Recruiting system reports in Personio. To configure each report in line with your needs and to export your data, see the article Configure system reports.
Applications
The Applications report shows the number of candidates who have submitted applications to your company. You can select the period the report should cover, group results by recruiting category, position, department, office, or subcompany, and also add filters if necessary. The report is displayed as a color-coded bar chart in the upper section of the report, followed by a table of absolute figures.
Channels
The Channels report shows the number of applications you receive through different recruiting channels per month. This report can be used to compare the performance of the individual channels. You can select the period the report should cover and add filters if necessary. The report is displayed as a color-coded bar chart in the upper section of the report, followed by a table of absolute figures.
Application funnel
The Application funnel report shows how applications received during the selected time period were moved through your application funnel.
Candidate numbers are displayed in a color-coded bar chart in the upper section of the report, followed by a table of absolute figures. The conversion rate for each of the defined phases is also displayed at the bottom of the report.
Understanding the results
In the table of figures, applications are divided into the following phases by default:
| Applications | Number of applications received in the selected time frame that were in this phase. |
| Proceeded | Number of applications that proceeded to a different phase. |
| Rejected | Number of applications that have been rejected in this phase. |
| Withdrawn | Number of applications that have been withdrawn in this phase. |
| Still in Phase | Number of applications currently in this phase. |
The table of figures shows an example of the full application process. It starts from the number of applications received and how they move across the defined phases through the application funnel. In the image below, for example, it starts with 59 applications progressing from the screening phase until 7 of them reach the final Hired phase.
Below the table of figures, you can see an additional overview of the full conversion rate for each phase.
Here, the applications are also divided into the following application phases by default:
| Applications |
Total number of applications received. This figure represents the total from the columns Applications, Proceeded, Rejected, Withdrawn and Still in phase for the initial recruiting phase. |
| Hired | Total number of applications that resulted in a hire. |
| Rejected | Total number of applications that were rejected. |
| Withdrawn | Total number of applications that were withdrawn. |
| Still in Funnel | Total number of applications currently in a recruiting phase. |
Disqualified applications
This report provides an overview of how many candidates withdrew from the application process or were rejected during the specified period and shows the application process phase they were in at that point.
The report differentiates between Withdrawn and Rejected applications:
- Withdrawn means that the candidate is no longer interested in the position.
- Rejected means that your company rejected the candidate, perhaps because they were not suitable for the position.
- The report also includes numbers of Not disqualified applications, which are applications that are neither in phase Withdrawn or Rejected.
The report also shows the phase from which the application was withdrawn or rejected, for example, “Rejected / Screening” means that the application was rejected after being in the phase “Screening”.
Candidate numbers are displayed in a color-coded bar chart in the upper section of the report, followed by a table of absolute figures. Click the Show legend button below the bar chart to see what data is represented by what color.
Hiring speed
The Hiring speed report provides you with an overview of how quickly you are moving applications through the recruiting process.
The Hiring Speed system report is divided into the following measurements: Time to offer and Time to hire. The table below shows the calculation basis for these measurements.
| Measurement | Calculation basis |
| Time to offer | The time to offer is calculated based on the application receipt date and the date on which the candidate is moved into the Offer phase in the recruitment process. Learn more about how to manage an offer and its phases. |
| Time to hire | The time to hire is calculated based on the application receipt date and the date on which the candidate is moved into the Hire system phase (whereby the candidate has accepted the offer and will become an employee). |
The results are displayed in a color-coded bar chart in the upper section of the report, followed by a table of absolute figures. The table shows the number of applications and hires for the selected period, as well as the number of days until offer creation or hiring.
You can click on any element within the table to get a greater overview of the hiring data. Time to offer and Time to hire are displayed in separate tabs. Each tab shows the list of employees who were offered a position or hired for the selected period, along with the timeline of their offer or hire.
More information
See the following articles for details of other system reports in Personio: