This article provides an overview of the Time Management system reports in Personio. To configure each report in line with your needs and to export your data, see the article Configure system reports.
Absence days
The Absence days report shows the number of active employees' absence days for the selected absence types.
The absences are shown as a color-coded bar chart in the upper section of the report, followed by a table of absolute figures. You can use the third filter bar to define the types of absences you want to be displayed, for example, “sick days”, “parental leave”, and so on.
Click on one of the absolute numbers in the table of figures to see a detailed view. The report shows, per employee, their name, position, department, office, team, subcompany, hire date and, if entered, contract end date and termination date. It also includes the absence types that you previously selected in the filter. Click on an employee's name to go to their employee profile.
For information on absences tracked in hours, see our article on managing absences tracked in hours.
Absence rate
The Absence rate (without decimal places) report is calculated based on the overlap between the work schedule and the days on which a particular absence type was applied.
You can calculate the absence rate for a time period based on the absence types you want to be displayed, for example, “sick days”, “parental leave”, and so on.
The report is displayed as a line chart in the upper section of the report, followed by a table of percentages. Click the Show legend button below the line chart to see what data is represented by what color.
Absence distribution
The Absence distribution report shows how days of absence are distributed among weekdays over the last six months. The absences are shown as a color-coded bar chart in the upper section of the report, followed by a table of percentages (without a decimal place). Click the Show legend button below the line chart to see what data is represented by what color.
Attendance Periods
This system report lists all your employees’ confirmed attendance periods, as well as break and project times, within the defined period. The report is shown as a table of figures. The Status column indicates whether the attendance periods have already been approved or if their approval is still pending. You can customize the report time frame.
More information
See the following articles for details of other system reports in Personio: