In this article, you will learn how to integrate aTurnos in Personio. You will get an overview of the requirements, together with instructions, for setting up this integration with the Personio employee data API.

 

What is aTurnos?

aTurnos is a software that improves workforce management. It offers a range of tools that increase productivity in human resources by helping to schedule, empower and analyze work teams.

With aTurnos you can manage the entire employee and human resources management cycle with a range of tools and functionalities that include:

• Fast labor restrictions engine
• Every day and yearly scheduling
• Customer adapted algorithms
• Employee preference detection
• Request flow control
• Auto-scheduling algorithms (AI)
• Scheduling VS Time and Attendance
• Attendance punches technologies
• Time and attendance robotization
• Functional APP
• Flexible payroll concept generation

 

Benefits of Using aTurnos

Increased customer satisfaction

It can mean a 15% increase in turnover. 

Staff optimization and job satisfaction

• Adjusting staffing levels and offering better staff scheduling leads to a reduction in sick leave, better adjustment of staffing levels and overtime costs, leading to a 12% reduction in costs.
• Increased motivation, self-esteem and work commitment.
• Improved communication, stability and efficiency in the team.
• Increased creativity and autonomy.

Reduced management time for managers

Up to a 20% reduction of middle management costs. The focus of managers is on the business and not on processes that do not add value.

• More efficient decision-making processes.
• Improved quality of final services.
• Greater flexibility in the company.

 

How do I set up the Integration Between aTurnos and Personio?

Integration activation in aTurnos

1. Log into aTurnos and access to settings

2. Click on Modules

3. Navigate to the Actions section and click on add

4. Select the action Import Personio employees or Import Personio absences depending on what you want to import

5. Enter your Client ID and Secret, and select Everyday for an every day sync

6. Set the range of days (select 0 to import) and the range of action (select full month)

7. After clicking on add, select the blue button to execute the action. Now you have all employees or absences in your team.

Once all the steps are done, the aTurnos system performs the integration with Personio automatically every day at 4 a.m.

 

Integration Attributes

The following attributes are required for you to use the aTurnos integration. 

Attribute	Descripton
Employee Information	In Settings>People>Employee Information Create the following attributes: Número de horas anuales → Number (integer). Porcentaje de jornada → Number (integer). Utiliza ATurnos →Type options: Yes/No, to know which employees will use shifts and which will not. Ubicación ATurnos→ General type, leave blank and you can discuss if it is necessary with aTurnos. *Always report the whole number, do not include "%" or "h/Hours"
Public Holidays	In Settings>Working hours and absences> Public Holidays Holidays created in Personio must be shared with aTurnos by sending the list of holidays to aTurnos, once it is created in Personio.
Absence	In Settings>Working hours and absences>Absence Absences are optimally managed by Personio. Absences created in aTurnos must be created in Personio with the same nomenclature. Home office is not an absence for aTurnos. In Personio, it is for information purposes only. Check Consider the time recorded during absences of this type as overtime? → Not Considered Half-day absences are always disabled in Personio since aTurnos does not support this option. If half-day absences are needed, the only correct way is to create an hourly absence.
Attendance	In Settings>Working hours and absences>Attendance You should only configure Attendance if aTurnos is going to send the attendance data to Personio, otherwise, it is not necessary. Only set this up in Personio if the schedules are fixed If your company has rotating shifts, either the schedules are constantly updated in Personio or this module is hidden because it could not be used. Overtime is always disabled in Personio. Personio only collects data from aTurnos. Timetables are not transferred from aTurnos to Personio.
Employee Roles	In Settings>People>Employee Roles Grant viewing access for: Personal Data Access to sections including: First name Last name → both last names in the same attribute. Email Status Hire date Termination date - not "Contract termination". Office Department Team Position Weekly Hours Número de horas anuales Porcentaje de jornada Utiliza aTurnos Ubicación aTurnos Attendance Employee history Absence/balance history. Absences Account setup (optional)
Approvals	In Settings>Workflows>Approvals Attendances always arrive in Personio with the status "Pending". If approval is required: configure as needed. If no approval is needed: leave without adding approval so that they are approved automatically. Configuration of approvals for the rest of absences If an absence has not been approved in Personio, it does not reach aTurnos.

What Data is Transferred?

Employees and absences are imported, in addition to employee attributes, such as:

• Department
• Email address
• Status
• Position
• Supervisor
• Employment type
• Weekly hours
• Hire date
• Contract ends
• Termination date
• Termination type
• Termination reason
• Probation period end

Data is transferred from Personio to aTurnos.

There is an option to filter employees by category and by custom data. If you wish to use this filter, please contact the aTurnos team. You can find contact details below under Who do I Contact at aTurnos?

 

What are the Costs?

aTurnos has a core module called Premium and several add-ons that you can choose to add more functionalities and tools.

For Personio customers, aTurnos has created 2 special packages with discounts of up to 30% and free consultancy of up to 4 hours. Free implementation is included for companies of up to 100 employees.

• Package 1 includes: aTurnos Standard and Time control
• Package 2 includes: aTurnos Standard, Time control, and Automatic Planning

 

The Operations module can be replaced by any other module for the same price and with the same conditions.

If you are interested in more functionalities and modules, aTurnos can send offers upon request.

 

Who do I Contact at aTurnos?

If you have any questions about the aTurnos / Personio integration, contact the following:

Pre Sales Contact: comercial@aturnos.com cc: luigi.curci@aturnos.com

Post Implementation Contact: soporte@aturnos.com

Prior to the implementation, aTurnos will share with you the contact details of the team members who will work with you on the software implementation.