We are updating our Help Center articles to reflect changes to Personio that improve the user experience. As these changes will be released gradually, you may notice differences between the article content and your Personio application during this update process.
In this article, we will point out the required steps you must complete when promoting a job on external job boards via Personio's promote feature.
All these steps are required by job boards. If these requirements are not fulfilled, your job might not be promoted or will be taken down.
Before publishing a job
You need to make sure these requirements are met to create your job in Personio.
You must fill in your office's address in its entirety, as this allows external job boards to display your job in the correct location.
Under Settings > Organization > Offices, check that the following fields are set up in your office address:
▶︎ Zip code
Example for remote offices
You offer a job that can be done remotely from anywhere in Germany, and want to promote this job on job boards:
▶︎ The job's name needs to specify that it is remote.
▶︎ In Settings > Organizations > Offices, create a new office called Remote. Then fill in the zip code and the country of your headquarters. No additional details on the address will be needed. The details of the job will then show the location as Remote.
Some external job boards also require an email address as an alternative form of contact.
Go to Settings > Recruiting > Recruiting > General > Recruiting email settings and enter your company email address or leave your Personio recruiting address.
If you connect Personio to your company email, you can send emails from Personio via your server. You can find further information in our article Set up Candidate Communication via Email.
Job description fields
More and more job boards request the job description fields to be allocated to a specific category. This ensures that the job is structured in the best possible way. If no category is allocated, errors may occur in how the posting is displayed.
Go to Settings > Recruiting > Recruiting > Job descriptions and make sure you assigned your job description fields to one of the four predefined categories:
▶︎ Job description
▶︎ Further information
▶︎ Contact information
You can also move existing attributes to another category via drag and drop.
While publishing your job
The following steps are required when you create a job in Personio.
Compulsory job details
When creating a new job, you are asked to fill in job details. The following fields must be provided to post jobs on external job boards:
▶︎ Name of the job
▶︎ Job type
▶︎ Employment type
▶︎ Contract type
▶︎ Main location
▶︎ Experience level
To update these fields, go into the details of your job and click on Edit in the top-right corner.
Add a job description
To post and promote your job, it is also important to provide a detailed description of the job. To include one, go to Recruiting > Jobs > Job's Title > Description.
You can promote jobs on external job boards via Personio in seven different languages. In the description of your job, click on Add translation and fill out the required fields in each required language.
The company description can also be translated into the desired languages. To do so, go to Settings > Recruiting > Recruiting > Career page and edit the sections About us and Descriptions & translations.
Enter URLs for your own career page
To add links to your own company career page, enter your job page and application form URLs under Recruiting > Jobs > Job's Title > Promotion > Career page links.
By adding these URLs, you enable communication between Personio, your company career page and the relevant external job boards.
This step is important if you are using your company career page and Personio's XML feed and recruiting API. If you are using the Personio career page, Personio will automatically use the URLs from the Personio career page.
Publish your job
You will need to publish your job to promote it via the Multiposting feature. Go to the respective job and click Publish. It will then be live on both Personio career page and XML feed (if it is enabled).
Before promoting a job
If you wish to promote your jobs on external job boards, you will need to ensure that the following steps have been set up in your account beforehand.
Provide payment information
Promoting your job will only be possible once your credit card details are entered in your account under Settings > Plan and Billing > Billing Information. You can also set up a Personio direct debit plan so that any associated charges can be conveniently settled via Personio.
Store frame contracts (optional)
If you already have a contract in place with a job board, it can be stored directly in Personio. Personio will not calculate any further charges for the respective job board. The billing for the postings occurs between you and the job board. You can find further information in our article Storing frame contracts with external job boards.
Once your job has been published, you can go to the Promotion tab within your job details and promote it on the preferred job boards. You can find all the instructions in our article Multiposting jobs on external job boards.
Personio Posting Bundle (optional)
Personio also offers cost-saving promoting packages that you can tailor to your needs. Learn more about Personio Posting Bundles – Tailored to your Recruiting Strategy.