This article provides a detailed overview of the procedure and responsible persons for changes in and validations of payroll-relevant data as well as generally applicable deadlines in the German payroll process.
| Attribute | Procedure | Responsibility |
| Department | Entry by the employer | Employer |
| Academic degree | Entry by the employee or employer | Employee/employer |
| Address, addition | Entry by the employee or employer | Employee/employer |
| Employment type | Entry by the employer | Employer |
| Hire date | Entry by the employer | Employer |
| Work permit valid until | Entry by the employer | Employee/employer |
| Residence permit valid until | Entry by the employee or employer | Employee/employer |
| Start of training | Entry by the employer | Employee/employer |
| End of training | Entry by the employer | Employer |
| Contribution group unemployment insurance | Entry ideally by the external payroll accountant, alternatively by the employer | Employer/external payroll accountant |
| Contribution group health insurance | Entry ideally by the external payroll accountant, alternatively by the employer | Employer/external payroll accountant |
| Contribution group care insurance | Entry ideally by the external payroll accountant, alternatively by the employer | Employer/external payroll accountant |
| Contribution group pension insurance | Entry ideally by the external payroll accountant, alternatively by the employer | Employer/external payroll accountant |
| Consideration in German payroll | Entry by the employer | Employer |
| Leave starts | Entry by the employer | Employer |
| Job pause end | Entry by the employer | Employer |
| Job pause comment | Entry by the employer | Employer |
| SWIFT Code | Entry by the employee | Employees |
| Duration of the Probation Period | Entry by the employer | Employer |
| Entry by the employer | Employer | |
| European social security number (ESSN) | Entry by the employee or employer | Employee/employer |
| Country of birth | Entry by the employee | Employees |
| Place of birth | Entry by the employee | Employees |
| Gender | Entry by the employer | Employee/employer |
| Main or secondary job | Entry by the employer | Employer |
| Number | Entry by the employee or employer | Employee/employer |
| Highest professional education | Entry by the employee or employer | Employee/employer |
| Highest level of educational | Entry by the employee or employer | Employee/employer |
| IBAN | Entry by the employee | Employees |
| Child allowance | Entry ideally by the external payroll accountant, alternatively by the employee | Payroll accountant/employee |
| Cost center | Entry by the employer | Employer |
| Health Insurance | Entry by the employee | Employees |
| Last name | Entry by the employer | Employee/employer |
| Account holder name | Entry by the employee | Employees |
| Title of nobility | Entry by the employee | Employees |
| Nationality | Entry by the employee or employer | Employee/employer |
| City | Entry by the employee or employer | Employee/employer |
| Personnel number (LODAS) | Entry by the employer or external payroll accountant | Employer/external payroll accountant |
| Social insurance group key | Entry by the employer | Employer |
| Position | Entry by the employer | Employer |
| Postal code | Entry by the employee or employer | Employee/employer |
| Social security number | Entry by the employee | Employee/employer |
| Office | Entry by the employer | Employer |
| Tax identification number | Entry by the employee | Employee/employer |
| Tax class | Entry ideally by the external payroll accountant, alternatively by the employee | Payroll accountant/employee |
| Taxable church membership | Entry ideally by the external payroll accountant, alternatively by the employee | Payroll accountant/employee |
| Street | Entry by the employee or employer | Employee/employer |
| Certificate of enrollment valid until | Entry by the employer | Employer |
| Occupation key | Entry by the employer | Employer |
| Health insurance type | Entry by the employee | Employees |
| Married (marital status)? | Entry by the employee or employer | Employee/employer |
| Contract end date | Entry by the employer | Employer |
| Expected end of training | Entry by the employee or employer | Employee/employer |
| First name | Entry by the employer | Employee/employer |
| Name prefix | Entry by the employee | Employees |
| Weekly hours | Entry by the employer | Employer |
Generally, the deadlines are the 10th of the month for new hires and the 15th of the month for any other payroll-relevant data changes.
Please note that this table is for guidance only and you can define the responsibilities and deadlines individually with your external payroll accountant depending on your personal preference.