This article explains the functionalities of the absence categories allocated to your absence types.
When creating and adjusting absence types in Settings > Absences, you can choose between the following absence categories:
|Paid leave from work for recreational purposes.
|Paid or unpaid leave to take care of a close family member when needed.
|Voluntary military service
|Leave from work for the purpose of voluntary military service.
|The employee does not work in the office but rather from home or while traveling.
Maternity parental leave
|Paid or unpaid leave during and after pregnancy to let employees take care of their child.
In case of unpaid leave, it's usually combined with compensation from authorities.
|Paid time off to address health issues or for medical treatment.
|Paid or unpaid leave to let employees take care of their children under 12 years of age in case of illness.
|Mandatory quarantine ordered by the government with continued payment of salary.
|Temporary refusal to let employees work due to an industrial or labor dispute.
|Permanent or temporary release of employees from the obligation to perform their work. Often applied before termination of contract.
Short time allowances
|Temporary reduction in normal working hours under a government-subsidized scheme.
|A lawful refusal to work organized by a representative of the workforce.
|An unlawful refusal to work organized by a representative of the workforce.
|Unpaid leave from work for recreational purposes.
|Unexcused absence (unpaid)
|Absence from work without further explanation or notification.
|Other paid leave
|Any absence that does not fit into the given categories. Applicable, for example, for business trips, further training, time off in lieu, educational leave, and special leave.
Absence category functions
In the current version, the absence categories have a limited functional impact on the creation and management of absences. Of course, we are continuously working on expanding the absence category functions for all relevant Personio modules.
If you select the Remote work category for your absence type, this will affect the following functions:
- If an absence with the assigned category Remote work is entered for an employee, the employee can still be selected as a substitute for colleague absence requests during this period.
- If your company has activated calendar integration for absences and automatically transfers absences into personal calendars (Google Calendar, Microsoft Office Calendar), entries assigned to the absence type category Remote work will not be transferred into personal calendars.
Please note that the absence categories Unpaid vacation and Unexcused absence (unpaid) currently have no effect on the fixed salary or other salary components.
Assign absence categories
Define an absence category for your existing absence types in Settings > Absence > General settings. You can select from the existing 14 categories.
Please note that it is mandatory to assign an absence category and, after creating or adjusting an absence type, it will only be possible to save it if a category has been assigned.
Click here for further information on the general settings for absence types and on defining accrual policies.