The Personio App: Basic Functions

 

This article explains how to use the Personio app on your smartphone and which functions are available. We describe all the functions that are possible in the app. However, your account's individual access rights settings may mean that some functions are unavailable.

 

Download the Personio App

The Personio app is currently available for iOS and Android smartphones. The links below will take you directly to their respective app stores, where you can download the app free of charge:

Download_on_the_App_Store_Badge_DE_blk_092917-eps.png google-play-badge.png

Please note that, for security reasons, the Personio app cannot currently be used if two-factor authentication is activated for your personal login to your account.

Regardless of any access rights, you may have in the desktop version, you will only be able to see the Public profile section in the app. This means that you will only be able to access publicly shared information rather than entire employee profiles. 

 

Logging In

When logging in to the Personio app, you will first be asked to enter your hostname. This is identical to the URL that you use to access Personio via a browser. Click here for more information on finding out how to find your hostname.

You can then log in with your personal login information, that is, your email address and your personal password. If Google SSO is enabled for your company, you can use your Google account credentials to log in.

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You also have the option of setting up security functions such as Face ID on your iPhone or fingerprint identification on your Android smartphone. If you close the app, you will then need to identify yourself again for security reasons.

 

Login with a different oAuth provider than Google SSO

oAuth login is now also available for the Personio app. Complete the following two steps to enable oAuth login to Personio:

  1. Ensure that you are using the latest version of the Personio app on your smartphone. You should be running the version from December 20, 2019 or later.
  2. Whitelist the callback URL for the login https://auth.personio.de/providers/oauth/callback  as a client with your oAuth provider.

 

Your App Dashboard

Once you have successfully logged in, your dashboard will open automatically in the app.

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Your dashboard contains the following elements, depending on access rights:

  • Missing documents
    If there are documents you need to submit, for example, a sickness certificate if you have been ill, a reminder will be displayed on the dashboard until you have done so.
  • Absent today
    See at a glance which of your colleagues are not in the office today and when they will return.
  • Birthdays
    See which of your colleagues are celebrating their birthday today as well as all the upcoming birthdays for the next five days.

 

Requesting Absences via the App

In the Absences section, the overview will show all of the absence types that have been enabled for you (e.g. Paid vacation), including the available accrual for each absence type. Any upcoming absences and reminders of Missing documents will also be displayed.

personio-app-absence_en-us.png

You can easily request an absence via the Personio app and, for example in the event of an illness, submit it directly via your smartphone. To do so, simply click on the blue plus symbol in the center of the app and select Absence request. Then simply follow the instructions in the app.

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If, for example, you need to submit a sickness certificate for an absence type after a certain number of days, you can do so directly when you request the absence, or also later on by taking and sending a photo via your smartphone.

 

Searching for Employee Information

You can access the Employee list via the tab with the list icon to the right of the plus button, provided that you are authorized to do so. In this way you can, for example, quickly access a colleague's professional email address and get in touch with them.

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