The following article describes the functions of the Job overview , which can be accessed by clicking on Recruiting in the main menu.
This page provides a structured overview of your open positions and application processes.
The Recruiting section comprises the tabs Job overview, Applications, Inbox, Channels and Application history. Depending on how employees' access rights and recruiting roles have been configured, they may only be able to view certain parts of these sections.
Basic Functions for Managing Job Positions
Click on Create position to create a new position or add an additional opening to an existing position. Create several open positions with different start dates if you intend to fill a position several times. Click here to find out how to create positions
If you wish to publish or unpublish a position, you need to access the Position details for the respective position.
Please note that when you click on Unpublish (within the position details), the publication of the position on external job portals via multiposting is not disabled. If you want to do this, use this contact form to get in touch with our multiposting partner.
Job Filter (1)
Use the filter buttons at the start of the page to limit the overview displayed to the positions that are relevant to you. Apply the My positions filter to have all of the positions displayed where you are involved in the recruiting process. When you click on the Applications tab, this filter is applied automatically. To have Archived positions displayed, click on the first filter button and select the Archived positions option. You will not lose any data by archiving, and any filled openings can be retrieved again as needed. Click on Show > Archived positions to see an overview of your archived positions. You can find further information here.
You can also sort the sequence in which positions are shown alphabetically by category or job title.
Overview of Open To-Dos (2)
The open to-dos displayed at the top of the page provide you with a quick and convenient overview of any important events in candidate profiles that you are responsible for. Click on one of the number indicators to be taken to the respective pre-filtered candidate overview with a list of all applicant profiles that require an action on your part.
The following number indicators are displayed:
- the number of prioritized applications with pending to-dos
- The number of applications that have been in a particular phase for too long.
- The number of candidate messages that have not yet been replied to.
- The number of evaluations you haven't read yet.
- The number of comments on candidates you haven't read yet.
- The number of messages currently in your Personio Recruiting mailbox.
The numbers displayed take any job filters into account. So, if, for example, you have set the My job positions filter, the open to-dos that relate to the positions that you are responsible for will be shown.
Click on the respective area to be taken directly to the list of candidates, where all applications with an update are marked with a blue dot. After you have replied to the message, or have read the evaluation or note, the application no longer appears in the overview.
Job Title (3)
More details on the meta information stored for the position are shown underneath the job title. These include the category, department, subcompany and office and the number of positions to be filled. This information can be edited in the relevant job details.
Position Details (4)
Click on the View position details button to view and edit additional information. You'll see the employee responsible for the position, for example, or will be able to use multiposting. You can find further information on position details in this article.
Use the Promote button to advertise your position on external recruiting channels via multiposting. You will be taken directly to the overview of all available job boards to plan and book postings.
Candidate Pipeline (6)
The candidate pipeline provides you with an overview of all applications so that you can view the current status any time. By clicking on the corresponding phase, a list of candidate profiles will be displayed that is filtered by the relevant position and the selected phase.
External Channels & Tracking Links (7)
The overview of your tracking links and current postings on external channels makes it easier for you to see the positions you are currently advertising at a glance. Click on the tracking links or the link to the current applications to go to the Promote tab in the relevant position details.
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