What is the Difference Between an Employee and a Recruiting Role?


The following article explains the difference between an employee role and a recruiting role. Generally, employee roles and recruiting roles are not linked and have to be configured independently of each other.


Employee Role

An employee role comprises the following role competencies: Access rights, Reminders, Calendar views, and the area Security. Employee roles can be set up via Settings > ORGANIZATION AND PEOPLE > Employee Roles > Access rights to define view, propose and edit rights for each employee role in Personio. For more information on employee roles, read our article Creating and Managing Employee Roles.



Access for usage of the Recruiting area

Within the access rights section of the employee roles settings, you can also define access to the Recruiting area. By granting this right, you allow access to all positions, including candidate profiles and the unassigned messages.


Access for the settings of the Recruiting area

To grant access to the settings of the Recruiting area, independently of right to use the Recruiting area, you can set these access rights under Account configuration > Recruiting.


Recruiting Role

Independent of employee roles, recruiting roles are used to integrate employees in the recruiting process and allow them to receive notifications and tasks and access information about positions and candidates. This is done by adding them either as a responsible for a position via Recruiting > Positions > View details > Responsibles, or by granting access to a candidate profile via Candidate profile > Access. For more information on configuring recruiting roles and assigning employees, read our article Step 7: Defining Recruiting Roles.

To be included in a recruiting process, your employees do not need to have access to the entire Recruiting area via an employee role.


If you want employees who already have access to the entire Recruiting area through their employee role to receive notifications and tasks on certain positions or applications, we recommend to additionally assign them recruiting roles for the positions and applications.




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