In this article, you will learn how to use documents in practice at the employee level and what you should be aware of when doing so.
How Can I Create and Use a Document Template?
Once you have uploaded a document template via Settings > Documents > Add template it can be generated within an employee profile. You can find more information on creating and assigning document templates here.
When creating documents, please consider the format of the placeholders and the gender variables. In the article Creating Document Templates – Placeholders you will find an overview of the predefined, custom, and free placeholders. The use of gender variables is explained separately.
Which Fonts Are Supported?
Various fonts can be used in Personio. Below, you will find an overview of all currently supported fonts:
| Caladea | Linux Libertine Display O | Noto Sans Myanmar |
| Carlito | Linux Libertine Initials O | Noto Sans Myanmar UI |
| Carlito Italic | Linux Libertine Mono O | Noto Sans Oriya |
| Carlito Serif | Linux Libertine O | Noto Sans Oriya UI |
| Condensed Italic | Liberation Serif Italic | Noto Sans Sinhala |
| DejaVu Math TeX Gyre | Noto Kufi Arabic | Noto Sans Tamil |
| DejaVu Sans | Noto Naskh Arabic | Noto Sans Tamil UI |
| DejaVu Sans Condensed | Noto Naskh Arabic UI | Noto Sans Telugu UI |
| DejaVu Sans Light | Noto Sans | Noto Sans Thaana |
| DejaVu Sans Mono | Noto Sans Armenian | Noto Sans Thai |
| DejaVu Sans Mono Oblique | Noto Sans Bengali | Noto Sans Thai UI |
| DejaVu Serif | Noto Sans Bengali UI | Noto Sans Tibetan |
| DejaVu Serif Condensed | Noto Sans Cham | Noto Sans UI |
| DejaVu Serif Italic | Noto Sans Devanagari | Noto Serif |
| Gentium | Noto Sans Devanagari UI | Noto Serif Armenian |
| Gentium Basic | Noto Sans Ethiopic | Noto Serif Bengali |
| Gentium Basic Italic | Noto Sans Georgian | Noto Serif Devanagari |
| Gentium Book Basic | Noto Sans Gujarati | Noto Serif Georgian |
| Gentium Book Basic Italic | Noto Sans Gujarati UI | Noto Serif Gujarati |
| GentiumAlt | Noto Sans Gurmukhi | Noto Serif Italic |
| Liberation Mono | Noto Sans Gurmukhi UI | Noto Serif Kannada |
| Liberation Mono Italic | Noto Sans Kannada | Noto Serif Khmer |
| Liberation Sans | Noto Sans Kannada UI | Noto Serif Lao |
| Liberation Sans Italic | Noto Sans Khmer | Noto Serif Malayalam |
| Liberation Sans Narrow | Noto Sans Khmer UI | Noto Serif Tamil |
| Liberation Sans Narrow Italic | Noto Sans Lao | Noto Serif Telugu |
| Liberation Serif | Noto Sans Lao UI | Noto Serif Thai |
| Liberation Serif Italic | Noto Sans Malayalam | Oblique |
| Linux Biolinum O | Noto Sans Malayalam UI |
If special formatting or unsupported fonts are used, the format of the preview may differ from the original formatting.
What to Bear in Mind When Using Document Templates
To keep your original format, under File type select the Original format (DOCX) and then click on Create.
The document will automatically be placed into the same category that the document template was uploaded into. The original format remains available to you via Download in the Actions field. You can then save the document as a PDF and upload it again in the employee profile.
The original Word document can now be deleted from the employee profile.