In this article we will show you how to export all company data as well as documents with only one click.
Employees authorized for instructions can run a complete company export with all company data stored in Personio. After having generated the export, you can download it as a zip file.
- Navigate to Settings > Company.
- Click on Create new data export.
After the export has been created, you are informed via e-mail that the export file is available for download.
Please note that the download is only available for one week after its creation date. Afterwards, the file is automatically deleted and must be regenerated if necessary.
The company data is exported in at least two zip files. One file contains all documents, the other contains all employee data in a CSV format.
- Documents: For each employee and applicant an individual folder is created in the zip file containing all documents sorted by different categories.
- Data: Data actively and knowingly provided by the data subject falls within the scope of the right of data portability. This means that all personal data provided by or for the user, such as all data from the personal profile (information, salary, documents, absences, attendances, performance, onboarding, history, etc.), is included in the export.
Please note that the data and documents of anonymous applicants are not included in the export, as these have already been removed from Personio by deleting the personal data. Please find further information on the deletion of personal data here.
Find more information on export options in Personio here.
Can't find what you're looking for?
We are happy to help you! Just write us a message with your questions and we will get back to you as soon as possible.Submit a request