Imports during the implementation process


This article gives you an overview of all imports to be performed during implementation. Click here for a summary of the full implementation process.

As you implement your Personio account, you are able to populate it with various existing data. The following imports can or should be performed:

Importing employee data and absences can take considerable time during data acquisition, above all, depending on the nature of your existing data.


Importing employee data

This import is the first step during the initial setup of your Personio account. It makes sense to start your implementation by importing your employees' master data, as this enables you to define working hour schedules and absence policies. For your data acquisition, suitable Import Templates are available, according to your subscription planRead the article Implementation - Step 1 for detailed information about importing your employee data, and to download the Excel templates.


Importing Salaries

Personio additionally allows you to transfer your employees’ salaries. During the initial step, only current and historical fixed and hourly salaries and wages are imported, but the imported data can be easily expanded by other types of compensations such as public transport subsidies.
You can additionally record flexible bonus payments. Read the article Implementation - Step 3 for important information about this step and to download the Excel templates.


Importing absences

You have already assigned the appropriate working hour schedules and absence policies to your employees during the successful import of employee data. However, in most cases, your employees will already have taken some leave, and you therefore need to import these historical and future absences into Personio from your existing system. By importing absences, you ensure that you will be working with the correct accrual balances. Read the article Implementation - Step 7 for detailed information about the available options and to download the Excel templates.


Importing documents (optional)

Once you have successfully imported employee data, salaries and absences, Personio additionally gives you the option of uploading documents via Multiupload. This option allows you to take full advantage of all of the functions of the digital personnel file. During a Multiupload, you upload several documents in one go and are also able to assign them to the appropriate employees and document categories automatically.
Click here to find important information about naming and importing your documents via Multiupload.


Importing candidates (optional)


If you intend to handle your recruitment within Personio, you can also import your existing candidates data into Personio. Alternatively, candidates can be entered manually into the system. For more information, you can refer to the article on importing candidates.


Performing an import & Troubleshooting

Click here for detailed information on how to carry out an import independently.
Click here for detailed information on possible import errors and how to solve them.

We are very happy to assist you in importing your data. Data checks are particularly helpful in saving time and effort. Please feel free to contact our Service-Team here if you are planning to import data.


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