Configure the Company (Absence) Calendar

 

 

The following article provides instructions for configuring the Company (Absence) Calendar. This calendar allows your employees to see when their colleagues have scheduled time off without showing the specific type of absence.

 

Configuring the Company (Absence) Calendar

  1. Navigate to Settings > Work Hours & Absences > Calendars.
  2. In the Absences tab, under Absence Calendar click on (Edit).
  3. Select the absence types you want the calendar to display by checking the relevant boxes.

In the following example, different types of absences have been selected and will be summarized in the ‘Absence Timeline’ calendar.

aggregated-absence-calendar-config_en-us.png

 

Configuring Calendar Access Rights

Once you have configured the absence calendar, you can assign access rights. It is worth noting that you can grant individual access to the calendar for every role defined under Settings > People > Employee Roles. For further information on how to configure roles, read our article Creating and Managing Employee Roles.

Next, go to Settings > People > Employee Roles, choose a role and open the Calendars tab. Here, you can decide for each individual role what type of calendar access members of particular roles should have.

We recommend that you initially set up calendar access for the role All Employees, since this is the most sensitive setting with regard to privacy protection.

Decide which employee roles should be given access to the absence calendar. In the example below, you can see that all members of the selected role have global access to the Company Calendar for all of the company’s employees.

For more information about configuring and managing access to calendars see our Help Center article Configure and Manage Access to the Calendar.

By integrating all absence types into your calendar, you do not give access to individual absence calendars. The following screenshot shows an example of how calendar access rights could be configured:

aggregated-absence-calendar-access_en-us.png

In some cases, it can, however, make sense to have a certain absence type displayed separately. Under Settings > People > Employee Roles, choose a role and open the Calendars tab. Here you can give your employees access to individual calendars. Alternatively, you can remove a certain absence type from the Company Calendar if you wish.

As a result, there are many ways to offer your employees exactly the degree of transparency you want. 

For further information about how to manage individual calendars in the employee profile, read our article The Calendar.

 

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