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This article explains how to complete the year-to-date import or the import for carryforward values for the implementation of Personio Payroll.
What is the Year-to-Date (YTD) import?
The YTD import contains a list of all remuneration and deductions already paid since the beginning of the current payroll year. As payroll accounting refers to the annual tax and social security values in many areas, such as the income threshold, values beyond the current month must be taken into account. To ensure that your payroll is completed correctly, you must also include data from previous payroll periods of your previous payroll system in the calculation. You can upload this to Personio by using the YTD import.
Advantages of YTD imports
The carryforward values from the YTD import are necessary so that payroll accounting continues to be calculated correctly even if you switch to Personio Payroll. The figures contained in the YTD import are relevant for the following calculations and reports:
- Calculate one-time payments
- Certificates of wage tax deduction for the total calendar year
- Complete salary statement for accident insurance
- Annual social security and accident insurance reports
- Annual tax adjustment
Note
Please note that there may be deviations in the calculation of the values if you decide against a YTD import in consultation with our Payroll Specialists.
Who should do a YTD import?
We recommend that you use a YTD import when implementing Personio Payroll.
If you decide against this, please contact our payroll specialists and confirm in writing that you are aware that incorrect annual values and reports can occur in the payroll later on.
Tip
If you switch from the DATEV payroll application, you can easily use the DALY import as a YTD import. If you have any questions, contact your payroll specialist.
Fill in the import file
Once you have received the import file for the YTD import from your payroll specialist, proceed as follows:
- Enter the values from your employees' previous payroll accounts in the corresponding fields of the table. See the import file for help on the entries. If you have no value for a field, enter "0" (zero).
- Send the import file to your payroll specialist on the agreed date. They will do the import for you.
Filling in the import file can be complex and time-consuming. If necessary, ask for support from your tax advisor or preliminary accountant.
Note on the March clause
If you go live with Personio Payroll after March, you don’t need to fill the fields marked as “previous year”. These are automatically greyed out.
If you start using Personio Payroll between January and February of each year, discuss with your payroll specialist to what extent you are affected by the March clause for one-off payments. If the March clause does not apply to your company, you can fill the fields marked "previous year" with a value "0" (zero).