This article explains how to include a data privacy statement on your Personio career pages and how to incorporate it into your application process in such a way that your candidates take note of it before they submit their data.
What is the Data Privacy Statement?
In the data privacy statement, you inform the candidate about processes for submitted data. As a person or entity responsible for an online application process, you are required by law to process personal data exclusively in accordance with current legislation. In the context of an application process, this usually involves the execution of pre-contractual measures and/or the candidate's consent. Furthermore, you are responsible for the compliance of your process with the candidate's rights of interest, such as transparent information and rights of access.
Note that in addition to your personal data privacy statement, Personio, as the operator of your career pages, automatically adds a data privacy statement for the processing of (personal) data.
Adding the Data Privacy Statement
The data privacy statement for a Personio career page can be added under Settings > Recruiting > Career page. Scroll down to the Descriptions & Translations section and enter your statement in the Data Privacy Statement field.
Data Privacy Statement during the Application Process
Candidates must actively confirm that they have acknowledged the data privacy statement before submitting their application.
Template for the Data Privacy Statement
You can find a downloadable template for the data privacy statement in German, English and Spanish in the Download section of this page (right hand side).
The template is intended as a suggestion only, without any claim to completeness or accuracy. In particular, it may not take into account any potential company-specific particularities with regard to industry, organizational structure, legislative environment, etc. Therefore, it is necessary that you adjust the template to suit your specific requirements, and that you add any details that may be missing.