Export Interviews to an External Calendar via ICal

 

This article explains how to export interviews from Personio to your external company calendar via iCal. First, you need to create the iCal link in Personio, and then insert it in your respective external calendar. We will explain the process for Google Calendar, Outlook, and Apple Calendar.

Note This is not necessary if you integrate your external company calendar with Personio via API. Learn more about Setting up the Integration of Your Company Calendar.

 

Create the iCal Link

To synchronize your external company calendar with interviews that are created or scheduled in Personio, you can use an iCal export. 

To do so, follow these steps:

  1. Go to Calendars > Events Calendar and click Export.
  2. Then select the Calendar type that you want to export, and the Department.
    Tip:
    To add interviews to your calendar, select Recruiting as Calendar type to export all Interviews, or My calendar, to export only interviews that you participate in.
  3. Then click Generate link.
  4. Click Copy to copy the generated iCal link and then insert it in your external company calendar.
  5. Then click Close.

Calendar-Eventscalendar-Export_en-us.png

Notes
▶︎ The Recruiting calendar is only accessible for employees who have access rights to the Recruiting calendar. Learn how to Configure and Manage Access to the Calendar.
▶︎  The Recruiting calendar contains all interviews with the status Created or Scheduled
▶︎ My calendar only contains interviews with the status Scheduled.

 

Insert the iCal Link in your External Calendar

Google Calendar

To integrate and automatically sync the Personio Calendar to your Google Calendar, follow these steps:

calendar-integration-google_en-us.gif

  1. Open your Google Calendar.
  2. Click on Add Calendar > By URL.
  3. Paste the URL you just copied from your Personio Calendar.
  4. Click on Add calendar.

The external calendar is then regularly synchronized with the information from your Personio calendar.

 

Apple Calendar

To integrate and automatically sync the Personio Calendar with your Apple Calendar, follow these steps:

calendar-integration-apple_en-us.gif

  1. Open your Apple Calendar.
  2. Click on File > New Calendar Subscription....
  3. Paste the URL you just copied from your Personio Calendar.
  4. Click on Subscribe.
  5. Define how frequently you would like the Personio calendar to be synchronized with your Apple calendar.

The external calendar is then regularly synchronized with the information from your Personio calendar.

 

Outlook

To integrate the Personio Calendar with Outlook, follow these steps:

calendar-integration-outlook_en-us.gif

  1. Open your Outlook Calendar.
  2. Click on Add Calendar > Subscribe from the Internet.
  3. Paste the URL you just copied from your Personio Calendar.
  4. Click on Import.

The external calendar is then regularly synchronized with the information from your Personio calendar.

 

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