Learn how to add interviews from Personio to your external company calendar via iCal. We will explain the process for Google Calendar, Outlook, and Apple Calendar.

Note
If you integrate your external company calendar with Personio via API, you will not need this setting. Learn more about setting up the integration of your company calendar.

Create the iCal link

You can use an iCal subscription to synchronize your external company calendar with interviews from Personio. To do so, follow these steps:

1. Go to Calendars, click on the action button and click Subscribe.
2. Then select the Calendar type that you want to subscribe to, and the Department, Team and Office. To add interviews you are taking part in to your calendar, select Recruiting as calendar type.
3. Then click Generate link.
4. Click Copy to copy the generated iCal link and then insert it in your external company calendar.
5. Then click Close.

My calendar contains personal absences and interviews with the status Scheduled. The recruiting calendar contains all interviews with the status Created or Scheduled. You will need to have access rights to the recruiting calendar. 

Insert the iCal link in your external calendar

Google Calendar

To integrate and automatically sync the Personio Calendar to your Google Calendar, follow these steps:

1. Open your Google Calendar.
2. Click on Add Calendar > By URL.
3. Paste the URL you copied from your Personio Calendar.
4. Click on Add calendar.

The external calendar is then synchronized with the information from your Personio calendar.

Apple Calendar

To integrate and automatically sync the Personio Calendar with your Apple Calendar, follow these steps:

1. Open your Apple Calendar.
2. Click on File > New Calendar Subscription....
3. Paste the URL you copied from your Personio Calendar.
4. Click on Subscribe.
5. Define how frequently you would like the Personio calendar to be synchronized with your Apple calendar.

The external calendar is then synchronized with the information from your Personio calendar.

Outlook

To integrate the Personio Calendar with Outlook, follow these steps:

1. Open your Outlook Calendar.
2. Click on Add Calendar > Subscribe from the Internet.
3. Paste the URL you copied from your Personio Calendar.
4. Click on Import.

The external calendar is then synchronized with the information from your Personio calendar.

Set up calendar invites for interviewers

You can configure whether interviewers should receive a calendar invite via email in addition to the one created within Personio. To do so, follow these steps:

1. Create the iCal link and insert it in your external calendar (follow the steps above).
2. Go to Settings > Recruiting > Interviews.
3. Under Interview calendar invites, tick the box to send calendar invites to interviewers.
4. Click Save.